IUG Steering Committee Elections

The IUG Steering Committee is looking to fill 3 positions (2 member-at-large, 1 vice-chair) for terms that are currently ending 2025. This page contains information about the steering committee roles.

Please use this form to nominate someone (or yourself) - the nominee's organization must be a member in order for the individual to serve on the IUG Steering Committee.

Election Calendar

November 1, 2024: Call for nominations
November 30, 2024: Deadline for nominations (midnight EST)
December 2, 2024: Voting begins
December 20, 2024: Voting closes (midnight EST)
January 2025: Winners will be announced

Duties

All Steering Committee members speak for the membership, serve on ad hoc working groups, and provide advice to the Chair. The Steering Committee is an active and working board. In addition to the meetings listed below, Steering Committee members should expect to spend between three and six hours a month on IUG related tasks. Following are the major duties of each position:

Vice Chair/Chair Elect is a 3-year, 3-position role:

1. Vice Chair (year 1)

Serves as Chair of the Program Committee for the Annual IUG Conference which involves weekly phone meetings with Innovative and the conference planning team and other duties
Performs the duties of the Chair in the event of the Chair’s temporary disability or absence from meetings, or if the Chair becomes ineligible to hold office
Solicits a Local Arrangements Committee Chair for the annual IUG meeting
Attends the future conference site visits and the onsite annual conference kick-off meeting (usually early fall)
Completes assignments as delegated by the Chair

2. Chair (year 2)

Oversees all annual conference planning including site visits for future conferences (usually early fall)
Coordinates the annual conference, including an onsite kick-off meeting (usually early fall)
Presides at the annual and special membership meetings of IUG and of the Steering Committee
Prepares agenda for the annual membership meeting
Prepares post-conference evaluation survey
Appoints (with the approval of the Steering Committee) standing or special committees as needed to carry out the purposes of the organization
Chairs online Steering Committee meetings
Performs other duties as are necessarily incident to the office of the Chair and as may be prescribed by the Steering Committee

3. Past Chair (year 3)

Serves in an advisory role to the Chair and the IUG Steering Committee
Chairs the Scholarship Committee
Chairs the Nominating Committee
Chairs the Beacon Awards Committee

Member-at-Large (2-year term)

The responsibilities of this role are appointed by the IUG Chair. Here are some of the recent positions held by Members-at-Large:

Oversees the IUG Clearinghouse
Oversees IUG Communications
Co-coordinates the IUG Idea Exchange/MEEP Enhancements
Works with our Regional IUG Groups
Serves as Polaris liaison/PIAC Chair

Please feel free to contact any member of the Steering Committee about serving on the committee. You will find our names and email addresses on the Steering Committee page.

Meetings

The IUG Steering Committee has monthly virtual meetings during the year — and the following in-person meetings:

IUG Annual Conference — all Steering Committee members are expected to attend, arriving 2 days before the Pre-Conference day and remaining through the first meeting of the incoming Steering Committee (just after the final session on the final day of the conference, typically departing the day after the conference)
IUG Annual Conference Opening Session and Membership Meeting — all Steering Committee members, including those newly elected, are expected to attend, along with a photo session to follow

Financial considerations

Steering committee members receive free IUG conference registration, complimentary hotel room for the duration of the Annual IUG Conference, including the additional days required, round-trip airfare (or equivalent transportation method), transportation to and from the airport, and an assortment of complimentary meals. IUG also provides airfare and required hotel nights.

Ideal candidates

The Nominations Committee’s goal is to establish a slate that represents the diversity of libraries among the IUG community: academic, public, law, medical, K-12, consortia, etc. No member library is too big or too small to be represented on the IUG Steering Committee.