[IUG] Create a review file from a list of barcodes

["Fatout, Leslie P" <lf01 at txstate dot edu>]

Responses to a recent post of mine seem to indicate that not everyone knows this cool procedure, so I'm taking the liberty of laying it out step by step.  I don't take credit for figuring it out; I got onto it from a post by Bryan Tyson back in 2009 and filled in the gaps from "Formatting Transaction Files for Uploading: rd* File Formats" on CSDirect.  These steps work at my site, but I understand that systems are configured differently, so the steps may not be exactly the same for you.

Create a Review File from a List of Barcodes
Format the file

1.       Precede each barcode with "n:" (in our system, item barcodes begin with "01122" so I replace all with "n:01122")

2.       Navigate to your Millennium\Offline folder (created when you install Millennium Offline Circulation)

3.       Name the file "circ.dat" and make the file type "text"

Put the file where Millennium can find it

4.       Open Millennium Offline Circulation

5.       From the File menu, select "Upload circulation and patron data..."

6.       Answer "Yes" to Upload to server?

7.       If records are properly formatted ( preceeded by "n:") a box will display showing how many records were "processed"

Process the file in Innopac

8.       Open Innopac and log in

9.       Press C (Circulation subsystem)

10.   Press P (Process PC transactions)

11.   Press C (Compare inventory to shelflist)

12.   Press T (transfer file of barcodes to a Review File)

13.   Select an empty file with enough max records for the number of barcodes in your file

14.   Enter the name you would like to give to the list

15.   Enter the number next to the file you just imported (it will have a different name from "circ.dat"-confirm by number of records)

16.   Exit Innopac

Access file in Millennium Create Lists

17.   Open Millennium client and login

18.   Select Create Lists mode

19.   Find the transferred file (note that the file number in Millennium is usually NOT the same as in Innopac)

Leslie Fatout
Library System Coordinator
Albert B. Alkek Library
Texas State University-San Marcos
San Marcos  TX  78666
512-245-7552


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