[IUG] Retaining posting summaries and registers

["Hillen, Charles F." <Charles dot Hillen at lmu dot edu>]

Hello Everyone,

For a long time, my library has saved a copy of every invoice register, encumbrance register, posting register and invoice summary that results from posting invoices and other transactions such as cancellations. I have recently inherited supervision of this process (as I am rather new to the university) and I am wondering if saving this information is really necessary or helpful.

Would you please let me know if you retain this information and, if so, why? My long-term staff cannot think of any time that this historical information has been referred to, and I am not aware that it is a part of any auditing process.

Thanks very much,

Charles

Charles F. Hillen, Head
Acquisitions & Serials Dept.
William H. Hannon Library
Loyola Marymount University
1 LMU Drive, MS 8200
Los Angeles  CA   90045-2659
Tel: 310-338-4458
Fax: 310-338-4366



-- 
This message has been scanned for viruses and
dangerous content by MailScanner, and is
believed to be clean.



--- StripMime Report -- processed MIME parts ---
multipart/related
  multipart/alternative
    text/plain (text body -- kept)
    text/html
  image/gif
---