Re: [IUG] sorting and inventory

[Jenny Grasto <Jenny dot Grasto at ndsu dot edu>]

Thank you to all who replied on- and off-list regarding this problem. We have only been on Millennium since August, and began working with inventory in January, but were a month into it before we discovered why this was happening. It is fairly easy to identify these false errors on the printed reports, and so we had just been noting it and having our student staff double check the order on the shelves. 

It sounds like the solutions are to either manually go in and correct the order in which the item records appear in each bib record, or leave them as is and work around the false errors. It's too bad there isn't a quick, easy fix for this. It's too big of a project for us to attempt right now, but we'll probably end up resorting items in the future. 

Thanks again, 

Jenny


--
Jenny Grasto
Architecture & Landscape Architecture Library Associate
North Dakota State University
Fargo, ND
701-231-8616



Darrell Cook wrote:
> Jenny,
>  
> We use the inventory module to do our shelf readings (not relying on the unreliable manual reading model) and this anomaly has aggravated me for some time. According to our catalogers, it occurs when the volumes in a set are cataloged out of order. I don't know that I necessarily buy that, but I'm not a cataloger (though I am sooo grateful there are those who do enjoy it) so I concede to their authority.
>  
> Anyway, that doesn't answer your question.
>  
> After I print an inventory report for a particular range, I mark any multi-volume sets (big red square around all the items) and tell the shelvers, "When you get to this collection, just make sure this set is in volume order on the shelf. I don't care what this report says." 
>  
>  
>  
>  
> Darrell Cook, M.S.I.S.
> Manager, Circulation Services
> El Centro College Library
> 801 Main Street
> Dallas, Texas  75202
> 214.860.2179
> dcook at dcccd dot edu 
> http://www.elcentrocollege.edu/library/ 
> http://www.dacworld.com/library/ 
>
>
>   
> > > > Jenny Grasto <Jenny dot Grasto at ndsu dot edu> 4/21/2009 3:57 PM >>>
> > > >         
> Hello,
>
> How are others handling inventory reports when items are not sorted 
> correctly in the database? For example, if a title has multiple volumes 
> that are not sorted in the correct order in the database, but they are 
> shelved and scanned in the correct order, the inventory report (the All 
> Items report) falsely displays them as "misshelved". Do we just have to 
> go into each record and put items in the correct order? Are other 
> libraries just using inventory control specifically for inventory, and 
> using other means (Create Lists, etc.) to generate shelf lists for 
> placing items in their correct spots on the shelves?
>
> Any thoughts or information is greatly appreciated.
>
>
> Thanks,
> Jenny
>
> --
> Jenny Grasto
> Architecture & Landscape Architecture Library Associate
> North Dakota State University
> Fargo, ND
> 701-231-8616
> --
> This message was distributed through the Innovative Users Group INNOPAC list
> Public replies:  INNOPAC at innovativeusers dot org 
> Update your subscription options: http://innovativeusers.org/mailman/listinfo/innopac
>
>
> --- StripMime Report -- processed MIME parts ---
> multipart/alternative
>   text/plain (text body -- kept)
>   text/html
> ---
> --
> This message was distributed through the Innovative Users Group INNOPAC list
> Public replies:  INNOPAC at innovativeusers dot org
> Update your subscription options: http://innovativeusers.org/mailman/listinfo/innopac
>
>   



--- StripMime Report -- processed MIME parts ---
multipart/alternative
 text/plain (text body -- kept)
 text/html
---