Re: [IUG] Patron load question

[Teresa Ann Coberly <Teresa dot Coberly at Colorado dot EDU>]

Sue,
We run lists in Create Lists of patrons who are past the expiration 
date and then use Delete Records of Any Type in MillCirc. 
Any patron record that has fines owed or current checkouts will not 
delete (the system takes care of this) so you shouldn't have to go 
through the list by hand. 

Teresa

############################################
Teresa Coberly
Technical Services and Library Technology Specialist

teresa dot coberly at colorado dot edu
Phone: (303) 492-4711
Fax:   (303) 492-2707

Wise Law Library, Univ. of Colorado
402 UCB, Wolf Law Bldg., Rm. 223A
2450 Kittredge Loop Rd.
Boulder, CO   80309-0402
http://lawpac.colorado.edu



Sue Whitehead wrote:
> We basically do the same with patron loads and the expire dates.
>
> But, I haven't been able to figure out how to get a review file in Create
> Lists which will only
> pull up patron records 1) which are expired and 2) which have no important
> transactions
> such as fines not paid, books not returned, etc.
>
> When we make the review file, we go through each record and check to see if
> it can be deleted, or if we need to keep it because of important
> tranactions.  It's a very
> slow process.  If we need to keep the patron record, we remove it from the
> review file.
> Then we batch delete the review file of patron records which are ok to
> delete.
>
> Any advice on Create Lists criteria for this would be very helpful.
>
> Sincerely,
>
> Sue Whitehead
> Systems Librarian/Archivist
> Biola University
> sue dot whitehead at biola dot edu
>
>
>
> IUG INNOPAC List <innopac at innopacusers dot org> on Thursday, January 15, 2009
> at 7:14 AM -0800 wrote:
> We do regular loads. Students expire at the end of the semester and
> Faculty and Staff at the end of the FY. 
> Once a year we do a review file based on expiration date and do a  delete.
> Last time around I did it entirely in Millennium.  "Delete Records" in
> MilAdmin is the same as "Delete Records of any type" in telnet.
>
>
> Giles W. Riesner, Jr. | Library Tech Support/Library System Administrator  
> The Community College of Baltimore County | 800 South Rolling Road |
> Catonsville, MD 21228 USA
> Phone: 1-443-840-4245  |  Fax: 1-443-840-4606  |  E-Mail:
> griesner at ccbcmd dot edu 
> CCBC. The incredible value of education. 
>
>
>
> -----Original Message-----
> From: innopac-bounces at innopacusers dot org
> [mailto:innopac-bounces at innopacusers dot org] On Behalf Of Norwood, Randy
> Sent: Wednesday, January 14, 2009 3:24 PM
> To: IUG INNOPAC List
> Subject: [IUG] Patron load question
>
> This may be obvious, but I can't find an answer in the IGR or the list
> archives. 
>
> We've had Millennium for nearly two years. It's becoming apparent that our
> patron database is starting to grow due to the persistence of patron
> records that should no longer be in the database (students who have
> graduated, faculty and staff who have moved on, etc.). I'm trying to
> figure out how to remove those patrons from our database as a batch job.
> The closest thing I've found is deleting records from a review file.
>
> Any guidance or documentation citation would be welcome.
>
> Thanks,
> Randy
>
> --
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~
> Randy Norwood
> Programmer/Analyst III
> Texas Tech School of Law Library
> E-mail: randy dot norwood at ttu dot edu
>
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>   


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