[IUG] processing electronic invoices workflow

[Marlene Pelyhes <Marlene dot Pelyhes at mentorpl dot org>]

Hello,



We are moving to electronic invoicing.  Baker & Taylor sales representatives were here yesterday and said that they know of other libraries that process the electronic invoices immediately upon ftping, even before the shipment boxes are even opened.  They have a daily error report to investigate missing copies or boxes.


Somehow the report uses data from materials selection software to match the receiving information against the processed electronic invoices to produce the error report that will tell us if we are missing a box or if a stray copy is missing for further investigation.


Currently, we are getting the paper invoices out of the shipment box and noting the invoice number, we then look for that invoice number in the list of electronic invoices downloaded and verify that each and every book is received, and then process and post the electronic invoice.



Does anyone know of a the error report that will expedite this?



thanks

Marlene Pelyhes

Mentor Public Library










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