[IUG] removing acquisitions funds

["Leslie O'Brien" <lobrien at vt dot edu>]

Hi,
We had a situation similar to the one Sue describes, and we learned a 
lesson about deleting fund codes that might be useful to 
others.  After our fiscal close (Method 1), I created a new fund code 
and modified order records to that fund.  Then I deleted the old fund 
and posted.  I learned that I should have cleared the Fund Activity 
Report before proceeding, because we ended up with orders posted to 2 
funds, and we had a fund out of balance.  We could not fix the 
problem ourselves and had to open a Help Desk call, which meant going 
several days without posting.

You can delete a fund from the current fiscal year if you don't need 
it anymore, just be careful that it's not attached to any orders, and 
clear the fund activity report.  It doesn't affect the previous 
fiscal year at all.

Leslie O'Brien
Virginia Tech

Date: Mon, 07 Jul 2008 17:45:37 -0700
From: "Sue Whitehead" <sue dot whitehead at biola dot edu>
Subject: [IUG] removing acquisitons fund codes


I have a question about deleting fund codes.  We are running 
Millennium Release 2006.

Is it possible to remove a fund code from the list of current funds, 
and still keep it in last year's funds?  We just completed fiscal 
year closing, and we have a few fund codes which have been used over 
the years.  But they will not be needed in this or future fiscal 
years.  We use Method 1 for fiscal close, so the fund codes 
automatically came forward into this new fiscal year. I want to be 
able to still view
the funds under the Old Funds for last fiscal year, but I don't want 
them to show in the Current Fund list.

So, does the "delete" icon at the top of the Fund Maintenance screen 
actually delete the fund from the system, or does it just remove it 
from the Current Fund list?

Sincerely,
Sue Whitehead
Systems Librarian
Biola University


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