RE: [IUG] Create Lists/Donations

["Yitzchak Schaffer" <yitzchas at touro dot edu>]

We have ICODE2 set up for this: '-' is standard acquisitions, 'g' is gift.
Then we record details of the gift (donor, date processed) in a
variable-length note field.


Yitzchak Schaffer
Systems Librarian
Touro College Libraries
33 West 23rd Street
New York, NY  10010
Tel (212) 463-0400 x230
Fax (212) 627-3197
yitzchas at touro dot edu

-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org] On Behalf Of Fox, Linda J.
Sent: Wednesday, August 22, 2007 9:31 AM
To: IUG INNOPAC List
Subject: RE: [IUG] Create Lists/Donations

Our current method is similar to the one Elizabeth describes.  We had asked
III to add a pseudo-MARC field to our item records.  This allows us to use
various subfields to store a variety of data.  We have designated a specific
subfield to record gift information.

Before we added this field, we used to store gift information in an internal
note field.  You might want to explore this option before deciding to add a
new field.  To facilitate pulling these items into a review file, you will
need to agree on a specific word or phrase which must be used in these
notes.  (We used "gift.")  Whether or not this is the best option for you
will depend on how you are using the internal notes field.

Linda Fox
Library Information Specialist II
UMKC University Libraries
Miller Nichols Library Room 304
5100 Rockhill Road
Kansas City, MO  64110
(816) 235-5290
fax: (816) 333-5584



-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org] On Behalf Of Elizabeth Thomsen
Sent: Tuesday, August 21, 2007 8:06 PM
To: IUG INNOPAC List
Subject: Re: [IUG] Create Lists/Donations

We had III add a variable field called "gift" added to our item records, and
several of our libraries use this to add gift information.  

They can do a review file one items added in a particular time period that
have a gift field (gift does not equal nothing) to get statistics.
If they use consistent formats for these gift notes, for example :
"Memorial Gift in honor of ..." and "To celebrate the birth of...", they can
use those phrases to get more specific statistics on different types of
gifts.  
They can also use these special notes for lists, etc.  


There's an example of a search here:
http://www.noblenet.org/swapshop/lists/gifts.html

On Tue, 21 Aug 2007, Steven L. Irving wrote:

> We need to start tracking donations and would like to know is there a 
> way to insert a field in an item record so that we can run a list at 
> the end of the fiscal year to get the number of donated items that 
> were cataloged and added to the collection?
> 
> TIA
> 
> Steve
> 
> Steve Irving, MLIS
> Systems/Campus Librarian
> Mohave Community College
> 1971 Jagerson Avenue
> Kingman, AZ 86409
> 
> Tel: 928.692.3008
> Fax: 928.757.0871
> Toll Free: 1.866.664.2832 X1208
> sirving at mohave dot edu<mailto:sirving at mohave dot edu>
> www.mohave.edu/library<http://www.mohave.edu/library>
> 
> 
> 
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--
Elizabeth Thomsen, Member Services Manager
NOBLE: North of Boston Library Exchange
26 Cherry Hill Drive
Danvers MA 01923
Blog: http://wordpress.noblenet.org/noble/ethomsen/
E-mail: et at noblenet dot org

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