Re: [IUG] serials librarians
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I don't have any great suggestions for things to do within the III system. I
do have a couple ideas to address the situation in general:
1. Can the *complete* record of this information really have any value at
all? If not, is there some rolling date (5 years, 10 years) that could be
kept, with earlier data being dumped?
2. Given the inability of anyone to come up with an actual need for this
data, could the mandate be met by keeping a record outside III? You could
export your checkin records to CD on a periodic basis, much the way we do
with purged order records. Or, before deleting old checkin card boxes, print
out the box display and file it.
How long til the mandater retires? ;-)
Head, Technical Services
Wright State University Libraries
3640 Col. Glenn Hwy
Dayton OH 45435
martin dot jenkins at wright dot edu (937)775-4983
----- Original Message -----
From: "Rachael Moore" <rmoore at weberpl dot lib dot ut dot us>
To: <innopac at innopacusers dot org>
Sent: Thursday, January 18, 2007 2:48 PM
Subject: [IUG] serials librarians
This is a call for your collective expertise in the serials world.
Shortly after we began using the serials system, we were given the mandate
that we must keep the arrival date of recieved periodicals. The idea was
that the check in card duplicate the existing Kardex cards in every way.
With the way that serials works, this mandate has seriously crippled our
ability to make full use of the serials module. Because of this, the
binding process and other important processes within the module have lost
complete functionality and currently we are not using it, other than to
check in periodicals.
I understand the importance of archiving the arrival date in terms of
predicting patterns and claiming(although that's what the claiming mode is
for...) and I was told by the mandater that there are other reasons for
keeping this information. Unfortunately this person was put on the spot
and couldn't think of another reason. Nor could any of the librarians
that were involved.
Normally, I would say keep the information, you never know when you may
need it...and space isn't an issue, but not at the cost of crippling the
serials module. So my question is this...Does anyone use this information
for anything besides knowing when to claim if manually claiming???
Of course I'm going to submit an enhancement.
If I could know what other uses this information can give us, I might be
able to think of a work around that can be utilized efficiently. I would
greatly appreciate any replies.
For the time being....Has anyone else had this issue and how are you
getting around it? Does anyone have any ideas on what I can do?
Assistant Computer Manager
Weber County Library
2464 Jefferson Avenue
Ogden, UT 84401
phone/fax: (801) 337-2682
rmoore at weberpl dot lib dot ut dot us
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