Re: [IUG] serials librarians

[Marty Jenkins <martin dot jenkins at wright dot edu>]

I don't have any great suggestions for things to do within the III system. I 
do have a couple ideas to address the situation in general:
1. Can the *complete* record of this information really have any value at 
all? If not, is there some rolling date (5 years, 10 years) that could be 
kept, with earlier data being dumped?

2. Given the inability of anyone to come up with an actual need for this 
data, could the mandate be met by keeping a record outside III? You could 
export your checkin records to CD on a periodic basis, much the way we do 
with purged order records. Or, before deleting old checkin card boxes, print 
out the box display and file it.

How long til the mandater retires? ;-)


Martin Jenkins
Head, Technical Services
Wright State University Libraries
3640 Col. Glenn Hwy
Dayton OH 45435
martin dot jenkins at wright dot edu  (937)775-4983

----- Original Message ----- 
From: "Rachael Moore" <rmoore at weberpl dot lib dot ut dot us>
To: <innopac at innopacusers dot org>
Sent: Thursday, January 18, 2007 2:48 PM
Subject: [IUG] serials librarians


> This is a call for your collective expertise in the serials world.
>
> Shortly after we began using the serials system, we were given the mandate 
> that we must keep the arrival date of recieved periodicals.  The idea was 
> that the check in card duplicate the existing Kardex cards in every way.
>
> With the way that serials works, this mandate has seriously crippled our 
> ability to make full use of the serials module.  Because of this, the 
> binding process and other important processes within the module have lost 
> complete functionality and currently we are not using it, other than to 
> check in periodicals.
>
> I understand the importance of archiving the arrival date in terms of 
> predicting patterns and claiming(although that's what the claiming mode is 
> for...) and I was told by the mandater that there are other reasons for 
> keeping this information.  Unfortunately this person was put on the spot 
> and couldn't think of another reason.  Nor could any of the librarians 
> that were involved.
>
> Normally, I would say keep the information, you never know when you may 
> need it...and space isn't an issue, but not at the cost of crippling the 
> serials module.  So my question is this...Does anyone use this information 
> for anything besides knowing when to claim if manually claiming???
>
> Of course I'm going to submit an enhancement.
>
> If I could know what other uses this information can give us, I might be 
> able to think of a work around that can be utilized efficiently.  I would 
> greatly appreciate any replies.
>
>
> For the time being....Has anyone else had this issue and how are you 
> getting around it?  Does anyone have any ideas on what I can do?
>
> Thanks,
> Rach
>
> Rachael Moore
> Assistant Computer Manager
> Weber County Library
> 2464 Jefferson Avenue
> Ogden, UT 84401
> phone/fax: (801) 337-2682
> rmoore at weberpl dot lib dot ut dot us
>
>
>
> --
> This message was distributed through the Innovative Users Group INNOPAC 
> list
> Public replies:  INNOPAC at innopacusers dot org
> Update your subscription options: 
> http://innopacusers.org/mailman/listinfo/innopac