RE: [IUG] Changing Fund Codes

["Strouse, Mary" <STROUSE at law dot edu>]

The rule we've always followed is that you can safely change either a
vendor code or a fund code any time after fiscal close and before
posting new payments or credits to that order record for the current
fiscal year.  

Once you have posted payments to that order record for the current
fiscal year, the safest course is to start a new order record with the
new fund/vendor and, if necessary, unpost payments and repost them on
the new record, instead of switching funds.  

I don't know exactly why this matters, but it's advice passed down from
III staff sometime in pre-history and the one time we didn't follow it,
our reports wouldn't match up.

The fiscal close method you use may make a big difference. We use Method
one - a single set of codes at a time - and carry over encumbrances from
the previous year.

Mary 
Mary M. Strouse
Head of Technical Services
Judge Kathryn J. DuFour Law Library
Catholic University of America
(202) 319-5547
(202) 319-4447 FAX
http://library.law.cua.edu

-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org] On Behalf Of Anderson, Ann E
Sent: Thursday, January 04, 2007 4:34 PM
To: innopac at innopacusers dot org
Subject: [IUG] Changing Fund Codes

Good Day,

It is snowing, raining, sunny and foggy today and that is how I feel
about Acquisitions.  I find it messy    Here is our situation:

1.  We have some fund codes with open orders left from last year.
2.  They will be encumbered and paid from this years funds.
3.  We want to change our fund codes to get rid of the regional focus.
(long long story)

Can we change the fund code on an order from the old to new funds and
how do we do this?    Will it "mess up" the fund accounting?  I checked
the archives and didn't see anything about it.   Is this easy? 

TIA

Ann

Ann E. Anderson
Library Database Administrator
The Boeing Company
White Salmon, WA
509-493-2162


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