RE: [IUG] Housekeeping in Create Lists

["Dillie, Thomas" <TDillie at gcpl dot lib dot oh dot us>]

	At GCPL we have 30 files out of 80 in Create Lists set aside for
use by the seven branches branches--23 5,000 item files and 7 10,000
item files.  Out of the remaining 50 files, 13 are set aside to run
featured lists, and the remaining 37 are reserved for tech services,
automation, and administration; these files are all 10,000 items and
larger.
	The 30 files reserved for staff are available first come first
served for use by the selectors and staff who do collection maintenance.
Staff are responsible for managing the lists they use, but they are not
assigned to any particular list within the range available.
Periodically some of us remind staff to empty their lists as soon as
they are done.  Since we have a naming convention that shows when tech
services has updated the records on a list, if that action was requested
by the staff, every so often I will go through and empty lists that have
outlived their usefulness.  While staff can overwrite other staff's
lists, we don't do that; rather, someone will post a plaintive request
via e-mail for people to review the lists that have occupied and empty
any they no longer need.  We have not bought more files because so far,
we usually have enough empty files to do the job.  

Tom Dillie, Assistant Director
Greene County Public Library
76 E. Market St. 
PO Box 520
Xenia OH 45385
937-376-2995, ext. 1204
tdillie at gcpl dot lib dot oh dot us
 

>>> stevencm at multcolib dot org 12/12/2006 3:43 pm >>>


How do large Innovative libraries maintain a sufficient number and
variety of empty review files in Create Lists?


Is there one person assigned to monitor the files, or do you rely on
staff to self-police their own use?

Do you send out regular reminders to empty no longer useful files?

Does your library policy allow one staff member to overwrite another's
review file?  If so, are there any conditions attached to that
permission (e.g., contact the other person first)?

Do you note which review file sizes are usually full or usually empty,
and adjust the review file size distribution accordingly?

When you consistently lack empty files, do you tend to buy more review
files or tend to increase the restrictions on using existing files? 
How
tightly do you restrict the number of library staff authorized to use
Create Lists?

What is your largest review file size?


Thanks in advance for your help!  I will summarize to the list any
responses that are sent to me directly.


Steve


--
  Steve Casburn, ILS Librarian
   Address:  ADM 317
   Telephone:  (503) 988-4549
   FAX:  (503) 988-5441
   E-mail:  <stevencm at multcolib dot org>



--- StripMime Report -- processed MIME parts ---
multipart/alternative
  text/plain (text body -- kept)
  text/html
---
--
This message was distributed through the Innovative Users Group INNOPAC
list
Public replies:  INNOPAC at innopacusers dot org 
Update your subscription options:
http://innopacusers.org/mailman/listinfo/innopac
--
This message was distributed through the Innovative Users Group INNOPAC
list
Public replies:  INNOPAC at innopacusers dot org
Update your subscription options:
http://innopacusers.org/mailman/listinfo/innopac