RE: [IUG] missing records

["Owopetu Ruth" <rowopetu at law dot howard dot edu>]

Donna:
I recently learned this from a good colleague of mine. 
When you move items from one location to another, you must perform
location changes in both the item record and the bibliographic record to
effect the changes globally. It seems to me that the items in the new
location were not showing up in the webpac because the bibliographic
records were not changed. Unfortunately, global update for bibliographic
records is still a function performed in the character base.  I have
attached herewith a training manual that I used with my cataloging
librarian this summer.  Hope it helps in effecting the changes.
 
You can call me directly if you need further assistance with this.
________________________________
 
Ruth O. Owopetu
Assistant Director, Technical Services 
Howard University Law Library 
2929 Van Ness Street, NW 
Washington, DC 20008 
(202) 806-8036 | (202) 806-8400 (FAX)
 
      It's not enough that we do our best; sometimes we have to do
what's required. 
      Sir Winston Churchill
      British politician (1874 - 1965) 
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-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org] On Behalf Of Donna Arment
Sent: Thursday, September 14, 2006 6:27 PM
To: innopac at innopacusers dot org
Subject: [IUG] missing records
 
Hi,
    I am hoping someone can help me solve our latest dilemma. This past
year we created a storage area for items that could no longer fit in our
main library. We created new item locations in the system and globally
updated all item records. We did not change the bib location in the
record. Most of the items sent to storage were books with low checkouts
and our holiday books. Recently the Children's Librarian wanted a list
of all Halloween books for a display. We began the search in the Webpac
by using "Halloween" as a keyword and limited it by location of
"Juvenile Collection." Once we reviewed the list we noticed the item
records for those items in storage were not showing up in the webpac. I
have reviewed the manual and listserv achieves with no luck. Below is a
link to our catalog if you want to repeat the search you will see the
bib record information is there but no item record info.
 
Any ideas? 
 
http://www.durangopubliclibrary.org/search 
 
Thanks
Donna
 
 
Donna Arment
Technical Services & Systems Librarian
Durango Public Library
1188 E Second Ave
Durango, CO 81301
970-375-3386
 
 
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