Re: [IUG] New title stats when in a consortium (clarified)

[Deb Bergeron <bergeron at macalester dot edu>]

Carol,

If I understand you correctly, one thing you might try is adding a 
STATUS of NEW BOOK (or whatever you want to call it) to items that you 
deem new.  Then you can 'count' them using a create list and remove the 
status when you're finished counting.  We're using this status at CLIC 
and are just beginning to collect stats. 

I don't know if this will help you, but I'm tossing it to you.

deb

Eyler, Carol wrote:
> I'm send this query again.  I've received some responses (TYVM), but 
> from them I realized that I hadn't been specific enough in my original 
> request.
>
> We are trying to get a count of "new titles" added to (cataloged in) 
> our collections in the last year.  Volumes & items added in a 
> particular time period are easy.  It's the bibs/titles that are 
> eluding us.
>
> Some background:
> -We use hierarchical codes in both bib and item.  It is easy to 
> identify which library and which collection a title and item are in.
> -Until 2004, we were a single library.
> -In 2004, we formed a consortium with St. Olaf College and now shared 
> a III system (single database).  We also share bib records.
> -We have separate accounting units, but do not create order records 
> for the many gifts we add to the collection.
> -We have used III for 9 years (16 for me) and are experienced in 
> creating lists and running statistical reports.
>
> Two examples of the issues we are struggling with:
>
> 1.  In our situation, a new item record does not always mean a new title.
> e.g. New items added to serials like Annual review of psychology.
> Definitely a new volume.  But not a new title.  Ditto a second copy.
>
> 2.  On the other hand, attaching a new item record to a pre-existing
> bib/title *can* sometimes mean a new title.  e.g. Lib#2 adds an item to a
> bib/title previously held only by Lib#1.  This does need to be counted 
> as a
> new title for Lib#2.
>
> I'm on the verge of deciding that we should just count titles in the
> database -- for the whole consortium -- and track volumes/copies for each
> school.  At present, that won't work for some of our reporting needs, but
> it's starting to make sense to me, particularly since we are moving 
> toward
> a collection development model that looks at our consortium as "two
> collections that function as one."
>
> Thanks for any help, insights or experiences you can offer.
>
> ~Carol
>
> =========================================
> Carol E. Eyler                                 ceyler at carleton dot edu
> Head of Technical Services
> Carleton College Library                507-646-4268 voice
> One North College St.                    507 646-4087 fax
> Northfield, MN 55057
> =========================================
>
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