Re: [IUG] Invoices and funds

["Joy Wiser" <JWiser at ci dot sunnyvale dot ca dot us>]

I would suggest creating a suppressed bib and order record for fuel charges.  Create the O rec as a standing order record; this way you can pay against it, have a record of how much, make notes and have the invoice number.  You would also be able to run reports and statistics, if need be.
 
Joy Wiser
Principal Office Assistant
Sunnyvale Public Library
Acquisitions
408-730-7321
jwiser at ci dot sunnyvale dot ca dot us
 
 
Message: 3
Date: Fri, 16 Jun 2006 11:02:10 -0500
From: "David Ruml" <David dot Ruml at cityofcarrollton dot com>
Subject: [IUG] Invoices and funds
To: "IUG INNOPAC List" <innopac at innopacusers dot org>
Message-ID:
 <6E3DB5BAF0ED1B4D9304313C6677AB30053383 at carrch23 dot carrollton dot com>
Content-Type: text/plain;charset="us-ascii"
 
In Invoice mode, when you enter several line items on an invoice, and
then enter a value in the "service charge" pop-up box, that service
charge amount gets broken up and apportioned among the line items on
that invoice.  Is there any way to turn this apportioning off?
 
We are now being charged a fuel surcharge by one of our vendors.  We
want to keep track of how much we are charged over time.  So we set up a
fund code called "fuel surcharge" so that we could keep track of it.
The problem is that the above-mentioned apportioning is taking place, so
part of the service charge is being apportioned to the line item for the
fuel surcharge.  It is therefore not keeping accurate track of what is
being charged for fuel.
 
Any ideas on how to accurately keep track of the fuel surcharge?
 
DAVID E. RUML
Database and Systems Admin
Carrollton Public Library
CARROLLTON, TEXAS
 
http://www.cityofcarrollton.com/library 



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