RE: [IUG] Loan Rule-ccsf

["Anderson, Barb (Library)" <andersb3 at ccf dot org>]

Kwan,
I had several fixed date loan rules at my previous place of employment.
I changed the dates on the existing loan rules for all of them at least
once a year.  You have to be careful and do some calculating or serious
thinking about how and when to do this.  If the rule allows renewals,
make the change to just the renewal date if they are supposed to be able
to renew to the new due date, but books currently being checked out
still get the "old" due date.  (it is much simpler for those rules with
no renewals allowed).  If you need to set the new date and the absolute
date would make it fall within the current year rather than the next one
(say if you have a 1 year loan rule and allow renewals immediately or
really far ahead of the due date), just add 365 (366 if this year is a
leap year) to the absolute date for next year and all will be well.  I
can't emphasize enough that you have to carefully figure the due date
and renewal date in relationship to the current absolute value date.
And remember you can always add a year to the date.  But then you need
to go back and subtract it once you pass it if either year is a leap
year.  (If neither year is a leap year, having a due date of 159 is the
same as having a due date of 365+159 or 424 right up until you hit day
160 in the current year).
It's good practice to go in and double check them all periodically for
things like this.  How often will depend on the length of your loan
rules and how close to the due date they have to be before you are able
to renew.  

It won't change the due date on anything that is currently checked out.
That date is in the item record, so it can't change.  But if you want
them to pick up the new due date as a renewal date *before* you are
using it as the current due date it can be done.  Just be thoughtful.
(have I emphasized it too much?  Not really--it is important.)

If this is still confusing, feel free to write me directly or give me a
call.  Loan rules are frequent causes of big headaches.
Barb

Barb Anderson
Medical Librarian
The Cleveland Clinic Alumni Library
9500 Euclid Ave.
Cleveland, OH 44195
 
andersb3 at ccf dot org
voice: 216-445-7347
fax:  216-444-0271

> -----Original Message-----
> From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org] On
> Behalf Of Dana Kwan
> Sent: Thursday, December 22, 2005 5:06 PM
> To: innopac at innopacusers dot org
> Subject: [IUG] Loan Rule-ccsf
> 
> Is it possible to CHANGE the date in the existing loan rules?  If we
do, what would be the
> worse case scenario? In our library, we have different patron types
with different loan rules.
> For Patron Type Employees, the loan rule is set to the end of the
semester.  At the beginning
> of last Fall Semester in August, 2005, we used Absolute Julian
calendar date and set the
> loan rule to 354 (December 20).  The due date worked fine for the Fall
semester.  However,
> as we passed 354, December 20, all newly checked out items got a due
date of December
> 20, 2006, next year.  But May 26, 2006, is the correct due date, and
not December 22, 2006.
> Should we create a new loan rule for Spring Semester so the due date
will be on May 26,
> 2006?  If we create a new loan rule, we also must make changes in the
Loan Rule
> Determiner Table.  Does that mean that each semester we have to switch
all tables around in
> the loan rule determiner table? If we create new loan rule, what will
happen to items that
> were attached to the old loan rule? In addition, the end of semester
dates are slightly
> different each year.  Does it mean that we should keep creating new
loan rules? I wonder
> how other academic libraries handle this situation. Many thanks for
your suggestions. Dana
> Kwan
> 
> 
> --- StripMime Report -- processed MIME parts ---
> multipart/alternative
>   text/plain (text body -- kept)
>   text/html
> ---
> --
> This message was distributed through the Innovative Users Group
INNOPAC list
> Public replies:  INNOPAC at innopacusers dot org
> Update your subscription options:
http://innopacusers.org/mailman/listinfo/innopac


------------------------------------------------------------------------------
Confidentiality Note:  This message is intended for use only by the individual or entity to which it is addressed and may contain information that is privileged, confidential, and exempt from disclosure under applicable law.  If the reader of this message is not the intended recipient or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited.  If you have received this communication in error,  please contact the sender immediately and destroy the material in its entirety, whether electronic or hard copy.  Thank you.
------------
Visit us online at our award-winning http://www.clevelandclinic.org for a complete listing of Cleveland Clinic services, staff and locations from one of the country's leading hospitals.
==============================================================================