Re: [IUG] RE:bib call numbers vs item call numbers

["Sue Whitehead" <sue dot whitehead at biola dot edu>]

We are a library which uses multiple call number schemes.  During
migration, the Innovative staff recommended that we put our call numbers
in the item records and index those instead of indexing the bib call
number fields.  We leave the 050, 090 and other recommended call numbers
in the bib record, but the fields are "y" tagged (misc field, not
indexed).  This has been a successful approach for us.

We have 2 call number indexes built from the item records:  one for LC
classified materials (c tag), and a "local" call number index  (e tag)
which includes Dewey Decimal and our various other local classification
numbers (archival items, educational curriculum, etc).  Our call numbers
in the item records are designated either as MARC 090 or MARC 099 fields.

I use Create List to find call numbers by specifying the MARC tag so that
I can only get the LC numbers, or only the Dewey or local numbers, etc. 
Our local numbers are sufficiently different from Dewey that I can specify
which I want by using "starts with."  I also use Create List to find call
numbers in the item records which staff forgot to code as MARC fields, so
that we can fix the problem, although the item templates also help with
this problem.  I strongly recommend that you consider making your item
record call numbers into MARC fields so that you can retrieve reports from
Create Lists.

We considered the option of indexing the call numbers from the bib unless
we had multi bib locations, but decided against it.  Innovative said it
might be more confusing to staff, more difficult to get reports, and might
also skew some of the statistics.  I am also still struggling with some of
the display issues, but at least I can get the reports we need and our
staff know how to code the call numbers.

I don't have any information concerning how much effort it would be to
change your database. Our decisions were made as part of our migration
process from another vendor's product, and therefore were a part of our
full migration.  So it would not be the same type of procedure and would
probably take less time.

I suspect that your load tables and your indexing profile might need to be
changed if you want to retain the call number fields in the bib but want
them to be "y" tagged...

Sincerely,

Sue Whitehead,  Systems Librarian/Archivist

Biola University
13800 Biola Ave., La Mirada, CA  90639-0001

sue dot whitehead at biola dot edu
562-903-6000, ext. 5611
fax:  562-903-4840

IUG INNOPAC List <innopac at innopacusers dot org> on Tuesday, December 20, 2005
at 6:01 AM -0800 wrote:
>I have been struggling with a very similar problem in that we have two
>libraries sharing our database. Our library has the call number in the
>bib record if we are the soul owner of the title. If both libraries own
>the title then our call number goes into the item record. This was a
>decision made by III at our migration and we are still trying to make
>sense of it. Our library can not get call number information solely for
>our materials. Create list searches require looking in both the bib and
>item record so call numbers for the other library are included. In staff
>modules brief record displays we can't get our call number if both
>libraries own the title and in OPAC patrons can't save or print in the
>brief record format and get our call number if both libraries own the
>title. Putting call numbers in both the bib and item records results in
>duplicate hits in call number searches. Do other libraries with shared
>systems all have their call number information only in the item records?
>And how does that impact staff module brief display, the inventory
>module, OPAC saved records etc? And as Joan asked earlier, if we were to
>make a mass migration of call number information from the bib record to
>the item record how can we do this as painlessly as possible? All I want
>for Christmas is to be able to see my call numbers. 
>
>Ann Nieuwkoop
>Associate Library Director
>Beardslee Library
>Western Theological Seminary
>101 E 13th St
>Holland MI 49423
>616 392-8555 ext 141 phone
>616 392-8889 fax
>ann at westernsem dot edu
> 
>
>
>
>
>
>
>Date: Mon, 19 Dec 2005 16:28:16 -0500
>From: Joan Pirie <jopirie at vassar dot edu>
>Subject: [IUG] IUG: bib call numbers vs. item call numbers
>To: innopac at innopacusers dot org
>Message-ID: <5 dot 2 dot 1 dot 1 dot 2 dot 20051219161324 dot 011c5ce8 at pop dot vassar dot edu>
>Content-Type: text/plain; charset="us-ascii"; format=flowed
>
>We are a "vintage" site which has historically stored call number data
>in 
>the bibliographic record, only storing item level call numbers when we
>have 
>either 099 call numbers for a local collection, or perhaps an analyzed 
>monographic series with x-links between the serial record and the
>related 
>monographic record.
>
>Over the past year or so we have done a number of inventory projects
>(not 
>using the III inventory module) and barcoding projects, each of which 
>required output of call number data into a database.  The records in
>which 
>we  have multiple call numbers (paper serials with microtext backfiles,
>or 
>the examples listed above), created a quality-control nightmare with
>large 
>numbers of records which had to be manually massaged to get the output
>we 
>were looking for.
>
>My question is:  would our lives have been better if we stored all call 
>numbers in the item records as well as the bibliographic records?  Will 
>this create a problem with the WebOPAC display?  And, if we should move
>to 
>including call numbers in the item records, is there a painless way to 
>input that data (the only batch process I can think of is to "modify
>group" 
>for serial titles, leaving many thousands of monographs to be slogged 
>through one-by-one).
>
>Also (assuming we move to item call numbers), should we index both, or
>rely 
>on the indexing of the bib call number (to avoid multiple false hits in
>the 
>WebOPAC?), and just use the item call number for data display and output
>
>purposes?
>
>Any advice would be appreciated!
>
>
>
>
>
>
>
>Joan Pirie
>Head of Cataloging
>Vassar College Libraries
>Box 295
>124 Raymond Ave.
>Poughkeepsie, NY 12604-0295
>845-437-5778
>845-437-7128 (fax)
>
>
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