RE: [IUG] Outputting Electronic Vouchers

[Sheila Smart <shs1 at st-andrews dot ac dot uk>]

Thanks for your quick reply Keven - this is very helpful.

At 20/12/2005 16:37, you wrote:
> Sheila,
>
> Here at Marquette we output our accounting data to our Comptroller's
> Office system on a weekly basis.  The technical expertise needed comes
> after the file is output.  Innovative's output voucher is what it is.
> It cannot be changed.  Where the technical expertise comes into play is
> taking that file and parsing, formatting, converting it, or whatever
> else needs to be done to get it into the format your Finance Office
> needs.
>
> In our case we output the voucher (an FTS/FTP process) to a campus IT
> server.  Staff there run a program to convert the file to what the
> Comptroller's Office needs (Oracle system) and then the Comptroller's
> Office imports the converted file into their system.  We get an email
> message from campus IT when the file is converted and one from the
> Comptroller's Office if everything checks out (totals are right,
> assigned fund codes are correct, etc.).
>
> The process to set up the system took a fair amount of trial and error
> to get the campus IT program to work correctly.  Once the bugs were
> worked out the weekly process has become routine.
>
> Keven
>
> ==========================================
> Keven Riggle
> Systems Librarian
> John P. Raynor, S.J. Library
> 1355 W. Wisconsin Avenue
> P.O. Box 3141
> Milwaukee, WI  53201-3141
>
> Phone:  (414) 288-3253
> Fax:  (414) 288-7813
> Internet:  keven dot riggle at marquette dot edu
>
>
> -----Original Message-----
> From: innopac-bounces at innopacusers dot org
> [mailto:innopac-bounces at innopacusers dot org] On Behalf Of Sheila Smart
> Sent: Tuesday, December 20, 2005 9:22 AM
> To: innopac at innopacusers dot org
> Subject: [IUG] Outputting Electronic Vouchers
>
> Dear All
>
> At the moment we print vouchers when posting invoices but wondered how
> easy
> it is to set up the Output Account Information product to send invoice
> data
> electronically to a Finance Office?  I've seen some mention on the list
> of
> interfacing with People Soft and ACCPAC  but no real indication of how
> much
> work is needed on the technical expertise side of building the bridge
> from
> the output file to the finance system.
>
> Any advice would be welcome.
> Regards
>
>
> Sheila Smart
> Library Systems Co-ordinator
> University of St Andrews Library
> North Street
> ST ANDREWS
> Fife  KY16 9TR
>
> Tel: 01334 462316
>
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Regards


Sheila Smart
Library Systems Co-ordinator
University of St Andrews Library
North Street
ST ANDREWS
Fife  KY16 9TR

Tel: 01334 462316


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