RE: [IUG] Searching shipping charges in keyed invoices

["Miller, David" <dmiller at post03 dot curry dot edu>]

Hi Janet -- this sounds like the best approach for us. We would create a
number of ship funds, possibly one for each existing "real" fund. I
probably won't appropriate any amount to begin with, though, because one
thing we need to discover here is actually -how much- we're spending
here per fund for shipping. It's OK if the negative balances accumulate
-- we'll appropriate the correct amounts at the end of the year.

About to unsubscribe for the holidays! Enjoy 'em if you have 'em,
everyone.

Best wishes,

David

-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org] On Behalf Of Janet Baylis
Sent: Monday, December 19, 2005 4:12 PM
To: IUG INNOPAC List
Subject: Re: [IUG] Searching shipping charges in keyed invoices

Hi David,

We have a separate "ship" fund.  So when we're done keying in order
records
on an invoice, we use ship as an x-record on its own line.  That way,
our
shipping fund is always part of our weekly fund activity report, and can
be
tracked easily.  We give it its own starting appropriation, of course,
and
it also appears in our group fund reports for department heads.
If you want to, you can create a number of unique shipping funds that
will
always be used when you are paying invoices with certain other funds.
Will that work?


Janet Baylis (formerly Gillen)
Head, Technical Services/Automation
Patchogue-Medford Library
54-60 E. Main Street
Patchogue, NY 11772
(631) 654-4700, ext. 280
jabaylis at suffolk dot lib dot ny dot us