Re: [IUG] Searching shipping charges in keyed invoices

["Janet Baylis" <jabaylis at suffolk dot lib dot ny dot us>]

Hi David,

We have a separate "ship" fund.  So when we're done keying in order records
on an invoice, we use ship as an x-record on its own line.  That way, our
shipping fund is always part of our weekly fund activity report, and can be
tracked easily.  We give it its own starting appropriation, of course, and
it also appears in our group fund reports for department heads.
If you want to, you can create a number of unique shipping funds that will
always be used when you are paying invoices with certain other funds.
Will that work?


Janet Baylis (formerly Gillen)
Head, Technical Services/Automation
Patchogue-Medford Library
54-60 E. Main Street
Patchogue, NY 11772
(631) 654-4700, ext. 280
jabaylis at suffolk dot lib dot ny dot us
----- Original Message ----- 
From: "Miller, David" <dmiller at post03 dot curry dot edu>
To: "IUG INNOPAC List" <innopac at innopacusers dot org>
Sent: Monday, December 19, 2005 11:34 AM
Subject: RE: [IUG] Searching shipping charges in keyed invoices


> Hello again, everyone:
>
> Silence so far. Let me rephrase and maybe generalize the question. How
> do people record shipping charges, so that they're associated with
> specific funds in a way that allows for searching later on?
>
> Thanks again,
>
> David M.
>
> -----Original Message-----
> From: innopac-bounces at innopacusers dot org
> [mailto:innopac-bounces at innopacusers dot org] On Behalf Of Miller, David
> Sent: Thursday, December 15, 2005 11:19 AM
> To: innopac at innopacusers dot org
> Subject: [IUG] Searching shipping charges in keyed invoices
>
> Hello, everyone --
>
> We are still on Release 2005LE. I have searched the manual online but
> can't find an answer to my question.
>
> When we key invoices in Millennium based on a vendor's paper invoice, we
> enter the shipping charges at the end of the process as instructed.
> However, what we'd like to be able to do is to get those charges back
> out of the system, in particular to find out what the total charges have
> been, for a given time period, associated with a particular fund.
>
> I am sure that this is something that can be done, but I can't figure
> out how. If I haven't stated the problem clearly, I apologize in
> advance. Perhaps there is a better way of recording shipping charges, in
> order to be able to search this data.
>
> Thanks,
>
> David Miller
> Levin Library, Curry College
> Milton, Mass.
>
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