RE: [IUG] Duplicate catalog records

["Yowell, Linda" <linda dot yowell at fauquiercounty dot gov>]

If you are sorting your list using the generic call number or title (c
or t) tag instead of sorting using the MARC tag, you will get duplicates
if there is more than one call number or title field in the record.
I've had this happen several times and now only sort using the MARC tag.



Linda B. Yowell
Fauquier County Public Library
linda dot yowell at fauquiercounty dot gov

-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org] On Behalf Of McClamma,
Charlotte
Sent: Friday, December 02, 2005 2:39 PM
To: 'IUG INNOPAC List'
Subject: RE: [IUG] Duplicate catalog records

I'll look into this, except this duplicate record problem does not
happen for all records.

Charlotte

-----Original Message-----
From: Wanda Gunther [mailto:boots at email dot unc dot edu]
Sent: Friday, December 02, 2005 4:35 AM
To: IUG INNOPAC List
Subject: Re: [IUG] Duplicate catalog records


Are you indexing call numbers from more than one place.  At UNC, we
index from the holdings record and the item record.  A call number
search pulls up duplicate hits but it is really the same record just
indexed 2 ways.  Or if there are more than one item then we see the 3 or
more hits for each item.

Wanda Gunther

McClamma, Charlotte wrote:

>Hi Diane,
>   Thanks for the suggestion, but the duplicate records pop up when I
search
>by call number.
>
>Charlotte
>
>-----Original Message-----
>From: Diane Goodman [mailto:dgoodman at sfpl dot org]
>Sent: Thursday, December 01, 2005 12:37 PM
>To: IUG INNOPAC List
>Subject: RE: [IUG] Duplicate catalog records
>
>
>Charlotte McClamma wrote:
>  
>
>>>>In doing an inventory of our collection I find that in a number of
>>>>        
>>>>
>instances, I have EXACT duplicate records showning up. How do I delete 
>ONE of these records, without deleting the other? They are mirror 
>records.
>If I
>make a change on one, the other shows the same change. And I only have 
>one copy of the book. Any suggestions? <<<
>
>If they have different bib. record numbers, then I don't know. But if 
>they have the SAME bib. record number - are you sure you aren't just 
>getting two hits for the same record? For example, if you had one 
>record that had an entry for "San Francisco Museum of Art" and an entry

>for "San Francisco Museum of Modern Art," and you searched under "San 
>Francisco Museum," you'd get two hits for the same record because the 
>same words are in both entries.
>
>Diane L. Goodman
>Catalog Manager
>San Francisco Public Library
>dgoodman at sfpl dot org
>
>
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--
*****************************************************************

Wanda K. Gunther
Authority Librarian
Catalog Management Section
Catalog Dept. / Davis Library
University of North Carolina - Chapel Hill Chapel Hill, NC 27514 
boots at email dot unc dot edu     (919) 962-9692 

*****************************************************************



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