Re: withdrawals

["John Cooper" <john dot cooper at lpl dot london dot on dot ca>]

Joanna,
Here at London Public Library we allow the public service staff to have access to the item records only.  This access is available through the circulation module and therefore access to the cataloguing module is not necessary.  We use the ICODE2 field for our withdrawal codes and also we have a STATUS code for withdrawn items.  The public service staff can either mark individual items for withdrawal or, if they are doing a larger project, they can use the create list function to produce a file of item records for withdrawal.  If they use create lists, they notify me when their list is ready and I use the rapid update function to mark them for withdrawal.  Once each month I use the create list function to produce a file of all item records marked for withdrawal and then remove them from the database.  I also deal with any resulting bib records that no longer have any item records attached, etc.
Hope this is helpful.  If you wish any further details, feel free to contact me.
John Cooper,
Senior Cataloguer,
London Public Library
London, Ontario
E-mail:  john dot cooper at lpl dot london dot on dot ca

>>> jaegard at tbpl dot ca 08/23/05 04:26PM >>>
Hello...
I'm writing from pre-migration madness at the Thunder Bay Public Library!  We
are migrating from GEAC to Millennium 2005 Limited Edition.  We have learned
that staff will need to be in the Cataloguing Client in order to change the
status of a large number of items to "withdrawn."  Currently, this job is done
by front-line staff, who we would not want to allow access to all the
Catalouging functions.  We understand that we can establish a log-in, with
related initials/password that will allow access to limited functions, as well
as pre-defined templates.  Will this built-in security be enough to simply
allow folks to mark things "withdrawn" and not do anything else?  I'm curious
to know how other libraries manage this task.
Thanks, in advance.
Joanna
-- 
Joanna Aegard, Project Librarian
Automated Support Services
phone: 684-6804
fax: 344-5119
jaegard at tbpl dot ca 

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