Millennium Acquisitions invoicing - adding an outsourcing fee to funds

["Donna Peterson" <dpeterson at carverlib dot org>]

We outsource a high percentage of materials to be cataloged and
processed by some of our vendors. They charge us a set fee per material
type for this (a book has one fee, a DVD has another fee, etc.). We want
to expend the discounted price of the item plus the
cataloging/processing fee from the fund which the item was purchased
from. We have discovered that the fee should not be entered in the
service charge field when processing the invoice because it does not
distribute the cost evenly over all items. We're not sure where to enter
that fee. We could manually add the fee to the discounted price, but
we're hoping there is a more automated way of doing this. Does anybody
else do this? If so, how do you do it?

 

Along those same lines, we just discovered this week that the service
charge was not being distributed correctly. We would like to fix all the
amounts expended up to this point so that the funds are charged
correctly. Other than going through every invoice and manually figuring
out what amount should be in the funds and making the adjustment, how
can this be done?

 

Any words of advice would be greatly appreciated. Thank you!

 

Donna L. Peterson

Technical Services Manager

Carver County Libraries

4 City Hall Plaza

Chaska, MN  55318

 

dpeterson at carverlib dot org

Phone: 952-227-7605

Fax: 952-448-9392

www.carverlib.org

 

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