Re: Attaching items in bulk after separating multi bib records

[Kyle Banerjee <kyle dot banerjee at state dot or dot us>]

> At the moment, we share our bib records with another library. Once our
> bib records have been duplicated so that we have our own bib within the
> shared catalog, we will need to attach our item records to it. Has
> anyone had a similar experience with this task, and if so, is there a
> command within Innopac that would take care of this without having to
> attach items manually, one by one?

This is not hard to do, but as far as I know it cannot be done wholly 
within III itself. The following process will work just fine:

1) Export the bib records

2) Convert the records to text with a utility like MarcEdit
http://oregonstate.edu/~reeset/marcedit/html/

3) Throw out any junk 9xx fields that contain data you don't want (the 
bib number, item data, etc), generate 949's containing your item data 
and append these 949's to the appropriate bibs. Don't forget to set a 
bib level location unless you plan to run maintain links afterwards.

If I'm understanding you correctly and you want duplicate bibs for 
anything held by more than one library, be sure to specify a null 
overlay point so that all records insert.

4) Convert your modified records to MARC and load.

That's it (except for I left out the step about plugging your ears when 
the people who asked you to create all these new bibs complain that 
they're confused by duplicate records in search results ;)). If you 
haven't done this already, defining scopes so that libraries can't mess 
with each others' records will drastically reduce future headaches.

BTW, you'll want to make sure that your load tables don't allow 
automatic record overlays from normal cataloging activity. Otherwise, 
the libraries in your shared system will constantly blast each others' 
records.

kyle

--
***********************************************
Kyle Banerjee
Oregon State Library
250 Winter ST
Salem, OR 97301-3950
(503)378-4243 ext. 260
kyle dot banerjee at state dot or dot us