Re: Posting logs & payment history files

[Katy Gabrio <gabrio at macalester dot edu>]

And another....

Peggy Sisselman wrote:

> same here...I send posting docs to a special email address...we do a fund
> activity report weekly and I then delete all the encumbrance registers and
> posting registers from the previous week, just save the fund activity
> report.  I send the invoice registers and summaries to email also and only
> print them out if I have a pile of invoices, at which point we put the
> register and summary on top for the business office to have a list of what
> we're giving them for payment.
>
> Peggy Sisselman
> Acquisitions/Technical Services
> Poughkeepsie Public Library District
> psisselman at poklib dot org
> 845.485.3445 x 3337
>
>
> -----Original Message-----
> From: innopac-bounces at innopacusers dot org
> [mailto:innopac-bounces at innopacusers dot org]On Behalf Of Cathy Foreman
> Sent: Wednesday, July 06, 2005 10:43 AM
> To: IUG INNOPAC List
> Subject: Re: Posting logs & payment history files
>
>
> Please reply to the list... this is a question that I've been intending
> to ask! We rarely look at the printed posting logs, and if we do, it's
> only the very recent ones.
>
> Regarding payment history files (fund activity reports) - I stopped
> printing these a couple of years ago as they used so much paper (trees,
> paper jams...) I now "print to e-mail" and save them on my hard drive.
> This allows me to find entries very quickly (find by fund, etc.) - I
> often refer to the fund reports.
>
> Cathy
>
> Dalene Hawthorne wrote:
>
>  
>
> > Everyone,
> >
> > We've been keeping print copies of our posting logs & payment history
> > files since implementing the Innovative system in 1999.  Our
> > Acquisitions staff is clearing out their files and would like to recycle
> > the printouts from our fiscal year 2000 (1999-2000 calendar year).  They
> > plan to keep the most recent 5 years, at least for now.  I can't think
> > of any reason that they would need to keep these reports.
> >
> > Does anyone out there keep copies of these for more than a few years?
> > If so, why?
> >
> > Thanks much!
> > Dalene
> >
> > Dalene Hawthorne
> > Assistant Professor
> > Head of Automation and Collection Management
> > William Allen White Library
> > Emporia State University
> > (620) 341-5052
> > Fax: (620) 341-6208
> > --
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> --
>
> Cathy Foreman				phone: (905)688-5550 ext.3265
> Collections Supervisor			fax:   (905)984-4865
> Collection Management Dept.		email: cforeman at brocku dot ca
> James A. Gibson Library
> Brock University
> St. Catharines, ON  Canada  L2S 3A1
>
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>  

--
Katy Gabrio

Serials Manager
DeWitt Wallace Library
Macalester College
1600 Grand Ave
St. Paul, MN  55105

p 651.696.6703
f 651.696.6617
gabrio at macalester dot edu



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