RE: Changing fund name - when to do it

["Seeman, Corey Glenn" <CSeeman at UTNet dot UToledo dot Edu>]

In addition to what Stan said (which was as dead on as Bobby Abreu in the first round of the home run contest in Detroit), you might want to just create a new fund code.  The reason is that the fund code could mean different things in system with all the records that share that code.  So if ficta meant fiction at branch a in one fiscal year, it could mean something completely different in subsequent years.  While the financial reports might be able to keep this straight, the statistical reports, which are run from records, will not care that these had two different meanings and functions.  
 
If it is only a name change that reflects the same basic purpose, then this is not too much of an issue.  However, if it is something bigger and it it changing more than just the name, I would create a new fund.  I think that adding it will be a bit of work now (keying the fund, adding it to reports, adding it to templates, etc.), but it will save you sanity down the road.  
 
Best -- Corey
 
Corey Seeman
Asst. Dean for Resource and Systems Management
University of Toledo
 
corey dot seeman at utoledo dot edu
http://library.utoledo.edu/userhomes/cseeman/
(419) 530-2333
 

________________________________

From: innopac-bounces at innopacusers dot org on behalf of Terhune, Stan
Sent: Mon 7/11/2005 11:44 AM
To: IUG INNOPAC List
Subject: RE: Changing fund name - when to do it



Michele:

Is this a change in the actual fund code, or the name you attach to the
fund code?  In any case, I would change either the fund code or the name
after the fiscal close.  If this is for the purpose of changing the fund
name for reports, this can be done fairly simply without any need to
change the fund code.  You can go in to Fund file maintenance and just
change the name of the fund for that code. 

However, if you need to create a new fund code for the new fund name,
you will have to not only create a new fund code, but you'll have to
take any order records that have the old fund code on them, and change
the fund code in the order records (one by one) to the new fund code.
It is best to do this before paying any invoices in the new fiscal year.

Stanford Terhune
Director of Library Services
Malone College Library
(330) 471-8318
fax: (330) 454-6977
email:  sterhune at malone dot edu


-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org] On Behalf Of Michele Montague
Sent: Monday, July 11, 2005 10:44 AM
To: IUG INNOPAC List
Subject: Changing fund name - when to do it



We're about to do a Method 1 fiscal close on Millennium Acquisitions.

We need to change one of our fund names for the next fiscal year.  The
fund code will then represent an entirely different collection.

Should this be done prior to fiscal close, or after it?

Can't find anything in manual on this.

________________________________________________________________________

Michele Montague                          Email: mmontague at grpl dot org
Head, Technical Services
Grand Rapids Public Library
111 Library Street  NE          Tel: 616/988-5402 x 5485
Grand Rapids, MI 49503          Fax: 616/988-5423
________________________________________________________________________


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