Re: Changing status- batch job

["Maureen Richardson" <richardm at edgehill dot ac dot uk>]

Eric, Martin and Carol
Many thanks for your prompt replies - will see if we have inventory
control tomorrow.
Enjoy the rest of your weekend!
Maureen

Maureen Richardson
Electronic Resources  Manager
Learning Resource Centre
Edge Hill College
St Helens Rd
Ormskirk
Lancashire L39 4QP

richardm at edgehill dot ac dot uk
Telephone: 01695 58 4684
Fax: 01695 58 4592
>>> eric dot willis at csun dot edu 07/10/05 6:43 PM >>>
Maureen/Mandy - you don't have do them manually.

You can create a review file using the text file you have; and then use 
rapid update to change the status of the items in the review file.

You need to prefix the barcodes with "n:" in your text file;  then use 
the inventory control software in the character based system to upload 
the text file to a review file.

You need to be familiar with using FTS in the character based system; 
and the text file will need to be on a system that has an FTP server 
running on it.

 From the mainmenu:
C > CIRCULATION subsystem
A > ADDITIONAL circulation functions
P > PROCESS PC transactions
F > FTS Transfer of B321 or PC-CIRC transactions from PC  (see manual 
Page # 102555 for details on this step)

Once the file has been uploaded, you then want to
C > COMPARE inventory to shelf list
T > TRANSFER file of barcodes to a Review File  (see manual Page #
102579)

Now that you have a review file you can use rapid or global update in 
Millennium to change the item status on all the records.

Hope this helps - Eric

* Eric Willis
* Library Systems Administrator                         818-677-4549
* California State University, Northridge    fax     818-677-2676
* Northridge, Ca 91330-8326             internet eric dot willis at csun dot edu

Maureen Richardson wrote:

>Daer All
>Mandy has already sent out this email about this and she has had a
>couple of replies but before we start having to do this manually I just
>want to check that there is no way to get a text file of these barcodes
>into Millennium. Basically all our 250,000-geac items are loaded into
>Millennium but all with a status available.  I have got a text file of
>13,000 barcodes from our old system, which shows the items which are
out
>on loan on geac. Is there really no way of importing this text file to
>match with the items in millennium and then to give these 13,000 a new
>status? We go live on Tuesday and Mandy is very busy so as I said I
>thought I would just give it one more shot with all you experts out
>there!
>
>Maureen
>
>
>Maureen Richardson
>Electronic Resources  Manager
>Learning Resource Centre
>Edge Hill College
>St Helens Rd
>Ormskirk
>Lancashire L39 4QP
>
>richardm at edgehill dot ac dot uk
>Telephone: 01695 58 4684
>Fax: 01695 58 4592
>  
>
>>>>phillipm at edgehill dot ac dot uk 07/08/05 1:25 PM >>>
>>>>        
>>>>
>Dear all,
>
>We have got about 13,000 items that are currently out on loan on our
>current system. We go live with Millennium on Tuesday.
>
>Is there a way that we can change the Status of all of these items to
>'On Loan Geac' so that our Catalogue will reflect that not all
>of them will be available?
>
>TIA
>
>Mandy
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