RE: Posting logs & payment history files

["Peggy Sisselman" <psisselman at poklib dot org>]

same here...I send posting docs to a special email address...we do a fund
activity report weekly and I then delete all the encumbrance registers and
posting registers from the previous week, just save the fund activity
report.  I send the invoice registers and summaries to email also and only
print them out if I have a pile of invoices, at which point we put the
register and summary on top for the business office to have a list of what
we're giving them for payment.

Peggy Sisselman
Acquisitions/Technical Services
Poughkeepsie Public Library District
psisselman at poklib dot org
845.485.3445 x 3337


-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org]On Behalf Of Cathy Foreman
Sent: Wednesday, July 06, 2005 10:43 AM
To: IUG INNOPAC List
Subject: Re: Posting logs & payment history files


Please reply to the list... this is a question that I've been intending
to ask! We rarely look at the printed posting logs, and if we do, it's
only the very recent ones.

Regarding payment history files (fund activity reports) - I stopped
printing these a couple of years ago as they used so much paper (trees,
paper jams...) I now "print to e-mail" and save them on my hard drive.
This allows me to find entries very quickly (find by fund, etc.) - I
often refer to the fund reports.

Cathy

Dalene Hawthorne wrote:

>Everyone,
>
>We've been keeping print copies of our posting logs & payment history
>files since implementing the Innovative system in 1999.  Our
>Acquisitions staff is clearing out their files and would like to recycle
>the printouts from our fiscal year 2000 (1999-2000 calendar year).  They
>plan to keep the most recent 5 years, at least for now.  I can't think
>of any reason that they would need to keep these reports.
>
>Does anyone out there keep copies of these for more than a few years?
>If so, why?
>
>Thanks much!
>Dalene
>
>Dalene Hawthorne
>Assistant Professor
>Head of Automation and Collection Management
>William Allen White Library
>Emporia State University
>(620) 341-5052
>Fax: (620) 341-6208
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--

Cathy Foreman				phone: (905)688-5550 ext.3265
Collections Supervisor			fax:   (905)984-4865
Collection Management Dept.		email: cforeman at brocku dot ca
James A. Gibson Library
Brock University
St. Catharines, ON  Canada  L2S 3A1

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