Re: Posting logs & payment history files

[Cathy Foreman <cforeman at brocku dot ca>]

Please reply to the list... this is a question that I've been intending 
to ask! We rarely look at the printed posting logs, and if we do, it's 
only the very recent ones.

Regarding payment history files (fund activity reports) - I stopped 
printing these a couple of years ago as they used so much paper (trees, 
paper jams...) I now "print to e-mail" and save them on my hard drive. 
This allows me to find entries very quickly (find by fund, etc.) - I 
often refer to the fund reports.

Cathy

Dalene Hawthorne wrote:

> Everyone,
>
> We've been keeping print copies of our posting logs & payment history
> files since implementing the Innovative system in 1999.  Our
> Acquisitions staff is clearing out their files and would like to recycle
> the printouts from our fiscal year 2000 (1999-2000 calendar year).  They
> plan to keep the most recent 5 years, at least for now.  I can't think
> of any reason that they would need to keep these reports.
>
> Does anyone out there keep copies of these for more than a few years? 
> If so, why?
>
> Thanks much!
> Dalene
>
> Dalene Hawthorne
> Assistant Professor
> Head of Automation and Collection Management
> William Allen White Library
> Emporia State University
> (620) 341-5052
> Fax: (620) 341-6208
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--

Cathy Foreman				phone: (905)688-5550 ext.3265
Collections Supervisor			fax:   (905)984-4865
Collection Management Dept.		email: cforeman at brocku dot ca
James A. Gibson Library		     		
Brock University                     
St. Catharines, ON  Canada  L2S 3A1