RE: Encumbrances

["Peggy Sisselman" <psisselman at poklib dot org>]

The problem is always with things that still have not been received and have
to be paid for out of the previous year's money.  This year I think we will
create a list of all things at the end of the year with an order stauts of
"o" (on order), change the fund to "reserve"  globally and then do a fiscal
close. Before we do the fiscal close, we would have to move the money from
that list into the new "reserve" fund.  Otherwise, we wind up with negative
encumbrances when last year's orders come in after the new fiscal year
starts.  Does anyone think that sound like a good plan?  I'm hoping it will
help us next time.  Thanks for this thread, it's very helpful.

Peggy

Peggy Sisselman
Acquisitions/Technical Services
Poughkeepsie Public Library District
psisselman at poklib dot org
845.485.3445 x 3337


-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org]On Behalf Of Stefanie
Wittenbach
Sent: Tuesday, July 05, 2005 10:36 AM
To: cr22 at soas dot ac dot uk; 'IUG INNOPAC List'
Subject: RE: Encumbrances


Why wouldn't you just use Method 1 for fiscal close and retain the
encumberances as is?  If you're not using a different group of funds and
carrying over to them (method 2), then you don't need to clear encumberances
and re-enter them.

Stefanie
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Stefanie Wittenbach
Interim Assistant University Librarian for Technical
Services and Budget Analysis and Head of Acquisitions
University Libraries
University of California, Riverside
P.O. Box 5900
Riverside, CA  92517
(951) 827-2805
(951) 827-3720 fax
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~


> -----Original Message-----
> From: innopac-bounces at innopacusers dot org
> [mailto:innopac-bounces at innopacusers dot org] On Behalf Of Colin Rennie
> Sent: Monday, July 04, 2005 3:43 AM
> To: innopac at innopacusers dot org
> Subject: Encumbrances
>
> Dear All,
>
> Acquisitions has never been a forte on mine. I wonder if
> anyone would have any suggestions to the enquiry set by our
> Acquisitions Librarian here at SOAS.
>
> Many thanks
> Colin
>
> ------- Forwarded message follows -------
> From:           	"Peter McCormack" <pm21 at soas dot ac dot uk>
> To:             	cr22 at soas dot ac dot uk
> Date sent:      	Thu, 30 Jun 2005 10:01:30 +0100
> Subject:        	Encumbrances
> Send reply to:  	pm21 at soas dot ac dot uk
> Priority:       	normal
>
> Colin
> At the end of this Financial Year I want to clear all
> encumbrances and start again. That is, I want to set
> encumbrances at zero at then re- instate every valid order
> (status = o) with its encumbrances based on the estimated
> price (eprice).  I know how to strip out all encumbrances and
> set them at zero.  But is there a global way of re-instating
> the orders?
> A tough one, I realize, but any suggestions appreciated.
> Peter
>
> Regards
>
> Peter McCormack
> Acquisitions Librarian
> ==============================
> Acquisitions Dept.SOAS Library, Room E3, Thornhaugh Street
> Russell Square London WC1H 0XG
>
> Tel: 020 7898 4166
> Fax: 020 7898 4159
>
>
> ------- End of forwarded message -------
>
> Colin Rennie
> Systems Librarian
> School of Oriental and African Studies
> Thornhaugh Street
> London
> WC1H 0XG
>
> 020 7898 4191
> cr22 at soas dot ac dot uk
>
>
>
>
>
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