Re: Indexing codes

["Gale E. Eckerson" <geckerso at cwmars dot org>]

Hi, Steve:

I am sure you may be overwhelmed with responses! But here's mine 
anyway.

Within indexing rules, your institution has made choices about each 
MARC tag or tag group (e.g. 500-599) that is included in 
indexing. KEEP means index the subfields that are listed.  (The 
listed subfields do not have commas between them.) KEEP ALL 
means index the entire field. REM means remove the following 
subfields and THEN index the field.

For your example "REM 6w" the meaning is remove subfield 6 and 
subfield w before indexing.

Whether you see "KEEP" or "REM" depends upon the easiest 
expression of the number of subfields involved. So if you wanted 
all subfields indexed except one, you would see "REM" but if you 
wanted to index only two subfields out of many you see "KEEP" 
with those 2 subfields listed.

As for "EACH t" I would expect this to apply to an enhanced 
contents note (505 field) for example, and it means index each 
subfield t separately, for indiviual title access. 

I hope this helps to understand the "system." If you need to 
review the list with the MARC formats in hand, and you find you 
need to make changes, Innovative can help you. We (individual 
sites) do not maintain our indexing tables. We can just look at 
them. Just remember that asking for changes may mean you need to 
reindex something, and that can be costly.

Gale Eckerson
C/W MARS Inc.


Date sent:      	Wed, 29 Jun 2005 15:20:27 -0400 (EDT)
From:           	Steve Sowder <sowder at andrews dot edu>
To:             	innopac at innopacusers dot org
Subject:        	Indexing codes
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> 
> I am looking for some explanation of indexing codes used and not
> able to find an explanation in the manual.  I looked at page
> #101563
> 
> In character mode from Main Menu 
> -> Management Info 
> -> Information about the system
> -> Codes used
> -> Display Index rules
> -> Bibliographic
> 
> In the subfields column there are three basic codes
> 
> KEEP, REM, and EACH.
> 
> (Samples: KEEP abcd, KEEP x, KEEP ALL
> REM 6, REM 6w, EACH t)
> 
> 
> What do these three codes mean and how do they affect the
> indexing?
> 
> 
> Thanks in advance.
> 
> 
> Steve Sowder                      Systems Librarian
> sowder at andrews dot edu               Andrews University
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************************************************
Gale E. Eckerson
Manager, Library Applications
C/W MARS Inc.
1 Sunset Lane
Paxton, MA 01612
(508) 755-3323 ext. 27
(508) 755-3721 (FAX)
e-mail: geckerso at cwmars dot org
****************************************************
The hurrieder I go, the behinder I get!