RE: review file of all patron records

["Seeman, Corey Glenn" <CSeeman at UTNet dot UToledo dot Edu>]

Aline ( et al) - 

With the Millennium Silver Release, you can create a review file and put
in no search criteria.  The system will ask if you would like to include
all the records in that range (which would default to all records of the
type searched).  You click yes and you are on your way.  I am sorry I do
not know the users' manual page number. This should get all the of the
records in your system.

I am not sure why you would end up with 70 fewer patron records, but the
helpdesk is the place to go to.  They are going to be able to see things
that we cannot.  This method will at least make it easier to manage in
the future.

Hope this helps -- 

Corey

Corey Seeman
Assistant Dean for Resource and Systems Management
Assistant Professor, University Libraries
Carlson Library
Mailstop #509 
University of Toledo
2801 W. Bancroft
Toledo, OH 43606

---------------
corey dot seeman at utoledo dot edu 
419.530.2333 (phone)
419.520-2726 (fax)
http://library.utoledo.edu/userhomes/cseeman (my home page)
http://library.utoledo.edu (main library page)

Nothing in life is to be feared, it is only to be understood. Now is the
time to understand more, so that we may fear less.
--Marie Curie

-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org] On Behalf Of Aline Soules
Sent: Thursday, April 28, 2005 2:18 PM
To: innopac at innopacusers dot org
Subject: review file of all patron records

We gather a review file of 100% of our patron records.  We FTP the file 
to one of our IT staff, who works on it for updates and additions.  He 
then FTPs the file back to us and we load it via an overlay process.

We are having trouble getting 100% of our records.  For example, when we

looked at our "system status" screen (M/I/F/S) this morning, we saw that

our "current #" of records was 32,500, but when we created our review 
file, we only retrieved 32,430 records.  Our search string is "record # 
 >= 0" and that is the most successful search string we have devised.

I put in a call to Innovative, but if anyone has any suggestions either 
about a better search string or about how to resolve this problem, I'd 
love to hear about it.

Thanks very much.

-- 
Aline Soules, Associate University Librarian
California State University, East Bay
25800 Carlos Bee Blvd.
Hayward, CA  94526-2455
tel. 510-885-4596
e-mail:  aline dot soules at csueastbay dot edu

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