Re: best field for recording appraised value
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- Date: Tue, 12 Apr 2005 08:43:29 -0700
- From: Alma Garcia <almag at mills dot edu>
- Subject: Re: best field for recording appraised value
We originally put the prince in the PRICE field of the item records.
This, however, caused problems for how our circulation staff since they
charge a flat fee for all lost books plus a processing fee. They were
not happy with this. We had III add a new field in the item record. We
put the ACTUAL COST of the item that field.
Seeman, Corey wrote:
Have you thought of using the PRICE field in the Item record. This
would be completely different from the order information and by that
element alone, can help define the field. The item fixed fields are
described on manual page # 103168.
This way, you do not have to go back and add order records for things
that have been there forever and it can be used to keep values
independent of the amount that you paid.
I am not sure if you are using that field or not. You can also add a
note to the record stating when the appraisal of the item took place for
When doing item statistical reports in Mill stats, it will total up the
PRICE field for all the records based on the elements of the fixed
fields. So this will give you the appraised value of the items in a
certain location (assuming all have a value). Since you probably do not
circulate a lot of items, the benefit to putting the value in that field
is that you would really not be using it for anything. And if someone
checked out and lost a really expensive item, you would want them to pay
the full amount!
The fact that you can easily get totals based on basically all the other
fixed fields in the item records should make your administration happy.
A bona fide machine that goes "ping"!
Hope this helps.
Best -- Corey
Alma García Library Systems Administrator
Mills College Library 510-430-2021
5000 MacArthur Blvd. 510-430-3155 fax
Oakland, CA 94613