RE: ARN - Authority record load table

["Martha Rice sanders" <msanders at postoffice dot providence dot edu>]

Dear Amy,

Here in the Helin Consortium in R.I., we had been acquiring our authority
records from OCLC/MARS until OCLC sold that division to Backstage last year.
We were happily using the 001 field which included the unique OCLC control
number for both duplicate detection and overlay.

The authority records we now receive from Backstage duplicate the 010 field
in the 001 field, as is the case with authority records acquired from most
non-OCLC vendors.  This has caused us to have to change to using the 010
field for duplicate detection and overlay.  We also have to re-index all of
our existing authority records so that the index is populated with the 010
field instead of the 001 field.

We definitely want to keep the 001 field in our authority records in part to
tell our "old" authority records apart from our "new" ones but also because
I wouldn't want to put money on never needing to index them again!

--Martha
 
Martha Rice Sanders
Catalog Librarian
Phillips Memorial Library
Providence College
Providence, RI 02918
401-865-1996
401-865-2823 (fax)
msanders at providence dot edu

> -----Original Message-----
> From: Ann Kebabian [mailto:akebabian at mail dot colgate dot edu]
> Sent: Thursday, February 17, 2005 6:10 PM
> To: IUG INNOPAC List
> Subject: RE: ARN - Authority record load table
> 
> While we don't wipe out the 001, we find that it's not too useful.  The
> 001 cannot be used for overlaying or updating if you have any source of
> authorities other than OCLC (LC, a vendor, III, etc.) -- and if you
> don't now, you may have in the future.
> 
> In any case, I'd suggest that if you change your Authority load table to
> retain the 001 fields you should make sure that your overlays use 010 as
> the match point.
> 
> Good luck!  --ann
> 
> Ann Kebabian
> Head of Cataloging
> Colgate University
> Hamilton, NY 13346
> Phone: 315-228-7309
> Fax: 315-228-7934
> Email: akebabian at mail dot colgate dot edu
> 
> 
> -----Original Message-----
> From: innopac-bounces at innopacusers dot org
> [mailto:innopac-bounces at innopacusers dot org] On Behalf Of Amy Wood
> Sent: Thursday, February 17, 2005 5:04 PM
> To: innopac at innopacusers dot org
> Subject: ARN - Authority record load table
> 
> When we load OCLC authority records into our OPAC, the ARN is wiped out
> rather than input in the 001.  The LC control number is duplicated in
> the 010 and the 001.  This seems odd to me.  I would be interested in
> hearing if other libraries retain the ARN.  I would think it would be
> very helpful for updating authority records.
> 
> Thanks,
> 
> amy
> 
> --
> This message was distributed through the Innovative Users Group INNOPAC
> list
> Public replies:  INNOPAC at innopacusers dot org
> Update your subscription options:
> http://innopacusers.org/mailman/listinfo/innopac
>