RE: Batch deleting records from OCLC
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- Date: Fri, 28 Jan 2005 13:35:25 -0500
- From: "Strouse, Mary" <STROUSE at law dot edu>
- Subject: RE: Batch deleting records from OCLC
Paul, a couple things...
We haven't switched to connection client yet, but this mirrors the procedure we've used in CatMe for years. We add an interim step of opening up the text file in MS Word and using search/replace to add # at the front of the line and, in our case, get rid of a final period. Then we manually correct the first and last line, re-save the list as ASCII text, and import into batch search keys.
Using either CatMe or connection client, you have to re-search the records before you can do the deletion. The search is at machine-speed instead of human speed, so you don't pay much in connect time, but are still paying a per-record charge. My understanding is that if you submit the search keys file to OCLC for batch processing, you do not pay the per-record search fee.
See "Cancel Holdings" in http://www.oclc.org/support/documentation/batchprocessing/using/concise_guide/default.htm#typesofbatchloadprojects
Mary M. Strouse
Head of Technical Services
Judge Kathryn J. DuFour Law Library
The Catholic University of America
(202) 319-5547 strouse at law dot cua dot edu
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org]On Behalf Of Koch, Paul
Sent: Friday, January 28, 2005 1:09 PM
To: INNOPAC at innopacusers dot org
Subject: Batch deleting records from OCLC
Has anyone found a way to batch delete bibliographic records of
withdrawn titles from OCLC using create lists and OCLC Connexion; that
is, without having to manually enter each search key or modify it? I
seem to be missing a piece. Our procedure is to :
1. Supress the record in Millennium using a withdrawl code.
2. Periodically, create a list of "withdrawn" items.
3. In Create lists, create an export file specifying OCLC# as the
element to be exported. If the text delimiter is set to none, a pure
list of numbers is generated. Millennium will create a .txt file that
can be read by OCLC Connexion.
4. In Connexion under the Batch>Enter bibliographic search keys one
can import a .txt file of search keys.
5. In order for Connexion to search by OCLC number each line must be
preceded by the # sign.
I have not found a way to enter the # sign except by editing each line
manually. Has anyone found a way, or setting, to enter a # sign in
batch mode, or, found another work around? Can Millennium be set to add
the # sign when exporting?
6. Set items to delete holdings (this can be done as a batch on the
summary screen) and run batch process in Connexion.
Any thoughts are appreciated.
Paul G. Koch
Electronic/Technical Services Librarian
45 S. National Ave.
Fond du Lac, Wis. 54935
mailto: pkoch at mariancollege dot edu
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