RE: 50 payments already made

["Dana Belcher" <dbelcher at mailclerk dot ecok dot edu>]

In the character based system, go to Additional system functions, Alter system parameters, System codes, Set system options, Acquisitions options.  My item 13 says "allow payments made before what date to be deleted" - you supply the date.

Next, again in the character based system, go into your order functions and pull up the order record you want to update.  Key the line number you want to delete and hit D to delete.  If the date falls before the date you entered in Set System Options, then the system will delete the payment.  If not, it won't let you.

Dana Belcher, Periodicals
Acting Assistant Library Director
Acquisitions/Periodicals Librarian
East Central University
Linscheid Library
1100 E. 14th
Ada, OK 74820
580-310-5564
dbelcher at mailclerk dot ecok dot edu

>>> Mary_N dot _Blair at oa dot eop dot gov 10/28/04 09:43AM >>>
When I come up against the 50 payment limit, I just create another dummy
order, with no encumbering, but with the fund code of the original
order, and continue paying on that one. I can then create a list using
the order record numbers, to get financial reports. But we are still on
the character-based system, so I don't know if Millenium is totally
different. I tend to pay all my EBSCO invoices this way - using up all
50 allowed payments fairly quickly. If you delete payments, then I
supposed you will not get an accurate financial accounting - especially
if you want to compare spending over several years (how much was spent
via EBSCO in FY2001, FY2002 & FY2003, etc.). That's how we do it -
although we are a small special library, so may differ from a larger
institution. I am sure there are lots of other ways, depending on what
exactly you need to get out of the system.

Sincerely,

Mary Blair
Acquisitions Librarian
Exec. Ofc. Of the Pres. Library

-----Original Message-----
From: innopac-bounces at innopacusers dot org 
[mailto:innopac-bounces at innopacusers dot org] On Behalf Of Strait, Constance
Sent: Thursday, October 28, 2004 10:31 AM
To: innopac at innopacusers dot org 
Subject: 50 payments already made


When I try to pay an invoice to a standing order, I get the following
message: "50 payments already made. Can not add more payments" I want to
delete past payments using the update records function. Can someone tell
me the best way to do this? Thanks in advance.

Connie StraitCollection Services Supervisor
Greene County Public Library
503 Kinsey Road
Xenia, OH 45385
Tel: (937)374-7963
Fax: (937)374-7967


--
This message was distributed through the Innovative Users Group INNOPAC
list Public replies:  INNOPAC at innopacusers dot org Update your subscription
options: http://innopacusers.org/mailman/listinfo/innopac 

--
This message was distributed through the Innovative Users Group INNOPAC list
Public replies:  INNOPAC at innopacusers dot org 
Update your subscription options: http://innopacusers.org/mailman/listinfo/innopac