Re: Deleted Item and Bib Records Statistics

[Elizabeth Thomsen <et at noblenet dot org>]

This is one of those topics that comes up over and over, and it's great 
to have libraries share the processes that they use to handle deletions 
and get statistics.

But let's not lose the point that these are all essentially workarounds, 
and that the real solution would be for the system to automatically 
retain records of deletions (by any process) just like it records circ 
transactions.  As with circ transactions, this should include all the 
codes from the items deleted.  This would allow people to use Web 
Management Reports to get their statistics at any time, by location, 
format, etc.

Elizabeth


Brown, Alan wrote:
> Hi,
>
> I've been following this thread for a while now. I wanted something as
> quick as the "Delete Items by barcode" in the additional circulations
> functions menu of innopac, for the branches to use, but also something
> that provides branch level statistics about deletions. So after a bit of
> head scratching this is what we do
>
> Branches scan barcode items to be deleted into notepad and email the
> list to me. (Quick and easy)
> List compiled and barcodes checked (for length) using spreadsheet macro
> List created using create lists and a terminal macro (ttermpro) - this
> can take a while to compile but it runs in the background
> Final list is exported using location & itype field which are then
> counted using another spreadsheet macro.
> Items are deleted using delete records of anytype
> stranded bibs are marked for deletion.
>
> Convoluted I know, but our branches would not accept any process that
> requires scanning an item record then editing it (as they only had to
> scan on their previous system). And we need the detailed stats. If
> anyone wants any of the sheets/macros let me know
>
> Alan Brown
> Library Systems Liaison Officer
> Bury Metro Libraries
> Resource Services
> Textile Hall
> Manchester Rd
> Bury BL9 0DG
> 0161 253 5877
> http://bury.gov.uk/libraries
>
>
>
> -----Original Message-----
> From: Breakall, Scott [mailto:BreakallS at chesterfield dot gov] 
> Sent: 20 October 2004 13:57
> To: IUG INNOPAC List
> Subject: RE: Deleted Item and Bib Records Statistics
>
>
> Hi everybody,
>
> The way we do it:
> The folks out at the branches mark items for deletion by putting a '3'
> in the ICODE2 field.  Every other morning or so I run a search for items
> with ICODE2 = 3, and when the search is complete, I sort the items by
> branch location, and then print out each item's location ("List some of
> the data..." -> Print field: Item Location).  After checking over the
> marked items to make sure that the branches have done it right, I delete
> the items in the review file (and usually there are one or two that must
> be dealt with before they are actually deleted because they are checked
> out or on hold).  Then I count all the items on the printout by branch
> (leaving out any that I did not delete for whatever reason) and record
> these for our monthly reports.  In this way we get a count of how many
> items each branch, which is eventually summarized monthly.
>
> We could do this task once a month as some have mentioned, but we have
> found that doing it more frequently makes it easier to find and deal
> with any mistakes that the branches might make in marking the items for
> deletion, especially since they have a different procedure for handling
> last copies.
>
> This is the only way we have found to capture this kind of
> branch-specific information.  If anyone has a different way we could
> try, let me know.
>
> ~Scott~
> Chesterfield County Public Library
>
> -----Original Message-----
> From: innopac-bounces at innopacusers dot org
> [mailto:innopac-bounces at innopacusers dot org] On Behalf Of Sue Trombly
> Sent: Tuesday, October 19, 2004 8:53 AM
> To: IUG INNOPAC List
> Subject: Re: Deleted Item and Bib Records Statistics
>
>
> Melodie,
> If all you need is a count (not a copy of the records themselves), there
> is a way to keep track of the number of deleted bib and item records
> through the character based system. Under Management Information -> I ->
> F
> -> S. A running count of the number of deletions is kept for both bibs
> -> and
> items. If you know what number you are starting the year off with, then
> you can calculate a year's worth of deletions. We do a weekly status
> report which includes these figures, so it's easy to keep track of them.
> Hope this helps.
>
> Susan Trombly
> Technical Services Librarian
> The Taft School
> 110 Woodbury Rd.
> Watertown, CT  06795
> (860) 945-7782
> tromblys at taftschool dot org
>
> IUG INNOPAC List <innopac at innopacusers dot org> on Monday, October 18, 2004
> at 3:24 PM +0000 wrote:
>
> > Hey all,
> >
> > Does anyone know of a way to generate statistics for # of item and bib
> > records deleted? For example, I'd like to be able to run some kind of 
> > search to see how many bib records we deleted in 2003.
> >
> > Thanks
> >
> > Melodie
> >
> > Melodie Morgan Frances
> > Head of Cataloging
> > The Graduate Theological Union
> > Flora Lamson Hewlett Library
> > 2400 Ridge Road
> > Berkeley, CA  94709
> > 510-649-2521
> > mfrances at gtu dot edu
> >
> >
> >
> >
> >
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--
Elizabeth Thomsen, Member Services Manager
NOBLE: North of Boston Library Exchange
Danvers MA 01923
et at noblenet dot org