RE: Deleted Item and Bib Records Statistics

["Ericsson, Paul" <PEricsson at onconcord dot com>]

Sheila --

Something that you mentioned in this posting caught my attention: "We don't want to do it earlier, because we want the usage both circ and Internal counts for the year."

Please elaborate, or point me in the direction of the pages in the manual, that clarify what the effect of ongoing deleting items is on the annual circ statistics. Am I understanding this correctly, that if we delete items during the year as we are going along and weeding the collection, that any circ counts for these items are subtracted from the total year-to-date stats?

Thanks,

Paul
	___________________________________________

	Paul Ericsson
	Adult Services Supervisor / Automation Coordinator
	Concord Public Library    http://www.onconcord.com
	45 Green St.     Concord, NH 03301     603 230-3697
	pericsson at onconcord dot com
	___________________________________________
		

 

-----Original Message-----
From: innopac-bounces at innopacusers dot org
[mailto:innopac-bounces at innopacusers dot org]On Behalf Of Sheila Corman
Sent: Tuesday, October 19, 2004 11:28 AM
To: IUG INNOPAC List
Subject: Re: Deleted Item and Bib Records Statistics


Melodie & Sue,
   
      We don't delete items during the fiscal year. We  code them  "d" 
in IType 2. At the end of the year, we run a review list of all item 
records coded "d" and last updated between the beginning and end of the 
fiscal year. Once we get the count, we then use that file to actually 
delete them from the file using delete records of any type. We don't 
want to do it earlier, because we want the usage both circ and Internal 
counts for the year.
       We code our deleted bib records "d" for delete and run a review 
file of all items last updated between the beginning and end of the 
fiscal year and coded "d." We don't delete the records because of the 
payment information.
       Because we have branches, we export the item information to Excel 
and can find out how many items were deleted by each location.
      Hope this helps.
Sheila

Sue Trombly wrote:

>Melodie,
>If all you need is a count (not a copy of the records themselves), there
>is a way to keep track of the number of deleted bib and item records
>through the character based system. Under Management Information -> I -> F
>-> S. A running count of the number of deletions is kept for both bibs and
>items. If you know what number you are starting the year off with, then
>you can calculate a year's worth of deletions. We do a weekly status
>report which includes these figures, so it's easy to keep track of them.
>Hope this helps.
>
>Susan Trombly
>Technical Services Librarian
>The Taft School
>110 Woodbury Rd.
>Watertown, CT  06795
>(860) 945-7782
>tromblys at taftschool dot org
>
>IUG INNOPAC List <innopac at innopacusers dot org> on Monday, October 18, 2004 at
>3:24 PM +0000 wrote:
>  
>
>>Hey all,
>>
>>Does anyone know of a way to generate statistics for # of item and bib
>>records deleted? For example, I'd like to be able to run some kind of
>>search
>>to see how many bib records we deleted in 2003.
>>
>>Thanks
>>
>>Melodie
>>
>>Melodie Morgan Frances
>>Head of Cataloging
>>The Graduate Theological Union
>>Flora Lamson Hewlett Library
>>2400 Ridge Road
>>Berkeley, CA  94709
>>510-649-2521
>>mfrances at gtu dot edu
>>
>>
>>
>>
>>
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-- 
__________________________________
Sheila Corman				(619)531-4448
Cataloging Department			(619)238-7716 (fax)
San Diego County Public Law Library	scorman at sdcll dot org
http://www.sdcll.org



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