RE: Call number priority

["Karen Rice" <Karen dot Rice at wwu dot edu>]

Anne, to comment on one of the issues that you describe:

We have just implemented Innovative Millennium, silver version, and are
starting to use Millennium Cataloging.  We have been told (haven't had a
chance to verify this yet) that the call number hierarchies no longer
apply IF a change is made to a record already exported.  In other words,
if we edit an existing record in our system, the call number field that
appears FIRST in the bibliographic record will become the default call
number and display to the public.  The hierarchy table will no longer
apply.

We are also told that this is not a bug. (!!??!)  We intend to remove
any extraneous call number fields at the time of cataloging; we haven't
decided yet how to deal with this retrospectively.

We are also told that multiple call numbers don't export from our
utility (OCLC), but we have some examples where we think that they have
exported.


Karen Rice
Cataloging Services Librarian
Western Washington University Libraries 

-----Original Message-----
From: Anne Myers [mailto:amyers at bu dot edu] 
Sent: Wednesday, September 29, 2004 12:17 PM
To: Innopac List
Subject: Call number priority


We are an RLIN library that is in the process of migrating to the New
Improved RLIN21.  It's fun.  One thing we are discovering is the joy of
actually reading the MARC format books again to figure out what we were
doing and where things were going before so we could decide which ones
we
wanted to map over from the new 852 field.

We discovered this a.m. while we were poking around the MARC21 format
book
that the 090 field for local call numbers is actually obsolete and has
been
since 1982.  Who knew?  Clearly we, and lots of other people, have been
using them for a long time.

RLG encouraged/cajoled/browbeat us several years ago into adding 050 b4
fields with our locally assigned call numbers, and we now have many
records
in our system with multiple numbers:  050 00 assigned by LC, 050 b4
assigned
by us, and an 090 with the identical number.  It's cluttered and
confusing.

We'd been wondering about whether to be adding them in the new RLIN21.
Now
a better question might be whether we should be continuing to use an 090
at
all or just start putting all of our local numbers only in the 050 b4
field.
 
In reading the Innovative manual, I can see that we can specify field
orders
to select for call number display (an 090 first, then an 050, for
example).
But what if there are two 050 fields with different indicators in a
record?
Is it possible to set things up so that an 050 b4 will display first if
it's
present?  We'd like to keep the LC-assigned number if one exists even if
we
have chosen to assign something different.  Can we do that with 050
fields,
or does that only work with one 050 and one 090?

I hope this makes sense and I appreciate your wisdom.

Anne
---------------------------
Anne Myers
Head of Technical Services
Boston University Law Library
amyers at bu dot edu



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