Re: Question about moving materials in "new book" section to regular stacks
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- Date: Wed, 01 Sep 2004 16:57:19 -0600
- From: "Jo Hunter" <jhunter at mesastate dot edu>
- Subject: Re: Question about moving materials in "new book" section to regular stacks
We use create list. We have a location of new books. I look for items with
location of new books and a create date of less than the month we are pulling.
(we do this monthly and pull the eleventh month back). I then go into global
update and change fixed field (location) to our main location.
I sort the list by call number and print the call number, 245 subfield a (the
title), barcode and due date. We place a colored tape at the bottom of the call
number. We pull that colored tape and check it off against the list. We place
holds on any book that is currently checked out so we can remove the new book
tape. We check the main shelves for any not found and not checked out.
This works well for us and is very easy to do. Global update makes it so easy.
It might be harder if we had a lot of items checked out.
Head of Cataloging
Mesa State College
1200 College Place
Grand Junction, CO 81501
email:jhunter at mesastate dot edu
>>> peterc at nils dot lib dot il dot us 9/1/2004 1:06:07 PM >>>
Our Library, as most I am sure, keep new books in a separate section of
When the books have "matured" enough (six months old), we move the books
from the new book section to the general stacks.
To do this, we employ the following methodology:
When checking in books marked "new" staff are asked to look inside the
book cover and see when the book was originally put into circulation.
If the book was put into circulation at least six months prior to the
current month, staff then write the barcode of the book down, and remove
the "new" sticker.
The book is then shelved in the appropriate section in the general
The barcode is given to an employee who changes the location of the book
from the "new" stacks to the general stacks.
Volunteers also go through the new stacks to look for books that staff
missed while checking in.
My question is whether Innovative can do most of the work for us.
The way I see Innovative accomplishing this by flagging all books that
meet a certain criteria. In the case of the new books, Innovative would
flag new books (in the "new book location") that are over six months
old. For example, when I check in a book over six months old,
Innovative displays a screen informing me the book is now over six
months old. Innovative then prompts me to change the location of the
new book, from the "new" location to the "general" stacks. This would
be done by a simple click of the mouse and would not require anything
For example, Innovative displays the message: "This book is now over six
months old, please move the book to the general stacks." Once staff
hits "okay," the location would be changed.
Staff would then know to remove the sticker and place the book on a cart
which would then be shelved in the general stacks.
This would eliminate the need of writing down barcodes, and reduce the
amount of error checking volunteers would have to do.
All comments appreciated.
Peter W. Caton
North Suburban Library
Loves Park, Il 61111
(815) 633-4247 ext. 22
Fax (815) 636-5042
e-mail: peterc at nils dot lib dot il dot us
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