Re: Question about moving materials in "new book" section to regular stacks

["LLC Sheryl VanderWagen" <sheryl at llcoop dot org>]

Peter, We have a number of libraries on our system and depending on the 
library they mostly use one or the other of the methods below:

Our libraries use the ICODE1 field for a number of statistical tracking 
reasons and this is only one of them.  But I assigned values in ICODE1 for 
the 12 months of the year.  The libraries on our system employing this 
method assign the appropriate number to that field when the item is 
created.  Then after 6 months has gone by and they need to move those to 
their real location (they have a New books location code), they can run a 
list in create list and update the records with the proper location codes as 
needed. I maintain a spreadsheet of values I've defined for ICODE1 offline 
for our system since there aren't any "labels" associated with this field.

In other cases, some of our libraries use an OPAC message we've set up for 
new books so that once an item is moved to its regular location, the OPAC 
message is removed via rapid update.  And I believe our libraries employing 
that method are using the create date of the item as one of the search 
criteria for the review file. Note, if you opt for this method and you 
haven't set up the field to display in your OPAC with the help desk, you'll 
need to do that.

There are advantages/disadvantages to both of these methods but two 
potential ways to handle these items. In either case you can get a list so 
that if you have to remove stickers or other kinds of labeling from the 
physical items your staff isn't on a blind hunt. And in either case, you 
give the system a "marker" to find these items later.

Sheryl VanderWagen
System Librarian
Lakeland Library Cooperative
616-559-5253 x210
616-559-4329 (Fax)
sheryl at llcoop dot org

---------- Original Message -----------
From: "Peter Caton" <peterc at nils dot lib dot il dot us>
To: "IUG INNOPAC List" <innopac at innopacusers dot org>
Sent: Wed, 1 Sep 2004 14:06:07 -0500
Subject: Question about moving materials in "new book" section to regular 
stacks

> Our Library, as most I am sure, keep new books in a separate section 
> of the Library.
> 
> When the books have "matured" enough (six months old), we move the books
> from the new book section to the general stacks.
> 
> To do this, we employ the following methodology:
> 
> When checking in books marked "new" staff are asked to look inside 
> the book cover and see when the book was originally put into circulation.
> If the book was put into circulation at least six months prior to the
> current month, staff then write the barcode of the book down, and remove
> the "new" sticker.
> 
> The book is then shelved in the appropriate section in the general
> stacks.
> 
> The barcode is given to an employee who changes the location of the book
> from the "new" stacks to the general stacks.
> 
> Volunteers also go through the new stacks to look for books that 
> staff missed while checking in.
> 
> My question is whether Innovative can do most of the work for us.
> 
> The way I see Innovative accomplishing this by flagging all books 
> that meet a certain criteria.  In the case of the new books, 
> Innovative would flag new books (in the "new book location") that 
> are over six months old.  For example, when I check in a book over 
> six months old, Innovative displays a screen informing me the book 
> is now over six months old.  Innovative then prompts me to change 
> the location of the new book, from the "new" location to the 
> "general" stacks.  This would be done by a simple click of the mouse 
> and would not require anything complicated.
> 
> For example, Innovative displays the message: "This book is now over 
> six months old, please move the book to the general stacks."  Once staff
> hits "okay," the location would be changed.
> 
> Staff would then know to remove the sticker and place the book on a cart
> which would then be shelved in the general stacks.
> 
> This would eliminate the need of writing down barcodes, and reduce 
> the amount of error checking volunteers would have to do.
> 
> All comments appreciated.
> 
> Thanks.
> 
> Peter W. Caton
> 
> Network Administrator
> 
> North Suburban Library
> 
> Loves Park, Il 61111
> 
> (815) 633-4247 ext. 22
> 
> Fax (815) 636-5042
> 
> e-mail: peterc at nils dot lib dot il dot us
> 
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