RE: Acquisitions: reconciling Innovative fund accounting with ext ernal accounting system

["Willcox, Suzanne (SLSA)" <Willcox.Suzanne@xxxxxxxxxx>]

Hi,

We also have the two accounting systems. 

To reconcile both, I use the annual figure of the monthly fund activity
report comparing it to the annual tally of the Accounts figures for each
fund. If there is a discrepancy, I then look at the monthly line items of
each report and I eliminate those entries that are confirmed in both. The
entry which doesn't match up is the obvious problem. It's then a case of
making the necessary adjustments to balance. I'm sorry I can't be more
specific but there are any number of reasons why the two might be out. 

If you require more detail, email me off list and I would be happy to
explain more.

Good luck.

Suzanne Willcox
Acquisitions Coordinator
State Library of South Australia
GPO Box 419
Adelaide SA 5001
AUSTRALIA

Tel: +8 8207 7539
Fax: +8 8207 7558
email: Willcox.Suzanne@xxxxxxxxxx
http://www.slsa.sa.gov.au



-----Original Message-----
From: Sheryl Gannon [mailto:sgannon@xxxxxxxxxx]
Sent: Friday, 23 July 2004 1:27 AM
To: IUG INNOPAC List
Subject: Re: Acquitions: reconciling Innovative fund accounting with
external accounting system


Please reply to the list, as I am interested in this topic as well.

Thanks,
Sheryl Gannon
Acquisitions
Heidelberg College Beeghly Library
10 Greenfield Street
Tiffin, OH 44883
419-448-2185
sgannon@xxxxxxxxxx


At 10:29 AM 7/22/2004 -0500, you wrote:
>In our library, librarians who select books and other materials rely 
>heavily on Innovative's fund reports to tell them how much money they have 
>spent. Unfortunately, the Innovative fund accounting does not agree with 
>the library's business manager's accounts, kept on a different system.
>
>We thought that after we had done fiscal year close on both systems, the 
>first month's figures would at least by fairly close, but this is not the 
>case.
>
>What measures are libraries taking to reconcile such discrepancies?
>
>Susan Lytinen
>Assistant Head, Technical Services Department
>Gail Borden Public Library District
>270 N. Grove Ave.
>Elgin, IL 60120
>
>(847) 742-2411   fax (847) 608-5201
>
>--- StripMime Report -- processed MIME parts ---
>multipart/alternative
>   text/plain (text body -- kept)
>   text/html
>---
>--
>This message was distributed through the Innovative Users Group INNOPAC
list
>Public replies:  INNOPAC@xxxxxxxxxx
>Update your subscription options: 
>http://innopacusers.org/mailman/listinfo/innopac

--
This message was distributed through the Innovative Users Group INNOPAC list
Public replies:  INNOPAC@xxxxxxxxxx
Update your subscription options:
http://innopacusers.org/mailman/listinfo/innopac