Re: INNOPAC Digest, Vol 6, Issue 32

["Anita Cook" <ACook@xxxxxxxxxx>]

I will be out of the office until Monday June 28th. I will respond to
your message when I return.   Have a nice day!!

>>> innopac 06/23/04 08:06 >>>

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Today's Topics:

   1. Re: Thanks :) (Cwu)
   2. Serials checkin records in use after claiming (Mancini, Cheryl)
   3. Re: overdue notice printed 6 months late (Betsy Goldberg)
   4. Transferring records from Innopac/Millennium to Sirsi
      (Wendy Nobunaga)
   5. RE: Using PowerWatch software with Powerware UPS (Strouse, Mary)
   6. Backdating invoices (Alan Bartlett)
   7. Transferring invoice data to PeopleSoft (Penny Swanson)
   8. Masked Millennium Search Field? (Byron C. Mayes)
   9. Re: Macros on terminals (Phil Huang)
  10. Re: Backdating invoices (Corey Seeman)
  11. Oracle (Lise Foster)
  12. RE: Oracle (Carolyn McDonald)


----------------------------------------------------------------------

Message: 1
Date: Tue, 22 Jun 2004 07:13:37 -0600
From: "Cwu" <cwu@xxxxxxxxxx>
Subject: Re: Thanks :)
To: "Innopac" <innopac@xxxxxxxxxx>
Message-ID: <yrbptzgtfeewspedvko@xxxxxxxxxx>

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Message: 2
Date: Tue, 22 Jun 2004 08:57:04 -0700
From: "Mancini, Cheryl" <CMancini@xxxxxxxxxx>
Subject: Serials checkin records in use after claiming
To: <innopac@xxxxxxxxxx>
Message-ID: <B52C1E7AE3795B499FF6DD3C957E762E1AE05E@xxxxxxxxxx>
Content-Type: text/plain;charset="iso-8859-1"

I was wondering if anyone else using the web-based serials module has
had problems with checkin records that did not have items to claim as
being "in use" after claiming has been completed.  I have abandoned
using the claim all function and created a review file of active serials
only, yet once claiming was complete I was still faced with hundreds of
in use checkin records that had to be freed.  Is there anyone else with
a similar problem that has found a workable solution?

Cheryl Mancini
Serials
Clark College Library
1800 E McLoughlin Blvd., Vancover, WA 98663
Phone: 360-992-2559
Fax: 360-992-2869
E-Mail: <mailto:cmancini@xxxxxxxxxx>




------------------------------

Message: 3
Date: Tue, 22 Jun 2004 12:05:46 -0400
From: Betsy Goldberg <bdgold@xxxxxxxxxx>
Subject: Re: overdue notice printed 6 months late
To: IUG INNOPAC List <innopac@xxxxxxxxxx>
Message-ID: <6.1.1.1.0.20040622120049.01bd05e8@64.143.34.164>
Content-Type: text/plain; charset="us-ascii"; format=flowed

New Haven Free Public Library has an open call on this behavior:c760883.

During one notice run, on June 7, we had about 10 first overdue notices
for 
items that were 4-12 months out.  The items we checked on were indeed on

the shelf or otherwise accounted for.  Of course the following week they

got their 2nd overdues right on schedule (we did not mail these out!). 
One 
patron had experienced these "funny overdues" previously.  Before this 
batch of them we thought there was something wrong with her record only.

Betsy

  At 07:37 PM 6/21/2004, you wrote:
>We had an odd situation and wonder if anyone else has experienced this.
>
>
>
>Normally our first notice would print out 10 days after the due date.
>An item was due in November and a patron brought in his first notice
for
>it - dated May 27 - 6 months after it should have been sent.  In the
>meantime, the item has been deleted so I can't really open a call
>without an example to show in the system.
>
>
>
>Has this ever happened to anyone else?  We're concerned that it may be
>happening to other patrons and we just don't know about it, but we have
>no idea what triggered it.
>
>
>
>Thanks!
>
>
>
>Laurie Willis
>
>Hayward Public Library
>
>835 C Street
>
>Hayward, CA  94541
>
>510-881-7936
>
>
>
>
>
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Betsy Goldberg
Branch Manager
Fair Haven Library
182 Grand Avenue
New Haven, CT 06513

203-946-8115, 8116
fax 203-946-6519
bdgold@xxxxxxxxxx

A branch of the New Haven Free Public Library System
133 Elm Street, New Haven, CT 06510
203-946-8130, fax 203-946-6519
http://cityofnewhaven.com/library




------------------------------

Message: 4
Date: Tue, 22 Jun 2004 09:48:23 -0700 (Pacific Daylight Time)
From: Wendy Nobunaga <wnobunag@xxxxxxxxxx>
Subject: Transferring records from Innopac/Millennium to Sirsi
To: innopac@xxxxxxxxxx
Cc: Leonette Williams <lwilliam@xxxxxxxxxx>
Message-ID:
	<Pine.WNT.4.44.0406220947330.30984-100000@xxxxxxxxxx>
Content-Type: TEXT/PLAIN; charset=US-ASCII


This message is being posted on behalf of Leonette Williams; please send
all replies to lwilliam@xxxxxxxxxx. A summary of responses will be
posted
to the list. This message has been cross-posted to several listservs.


Has anyone transferred records from an Innopac/Millennium online catalog
to a Sirsi online catalog? If you have, would you please share your
experience with us?  We are particularly interested in the actual
mechanics (i.e. FTP from Rlin or Innopac, etc.) used to make the
transfer
and any costs involved (i.e. to Sirsi, III, the library receiving the
records, etc.).  I would be glad to summarize responses for the list.

Thank you.

Leonette Williams
Associate Director for Collections and Technical Services
University of Southern California Law School
lwilliam@xxxxxxxxxx




------------------------------

Message: 5
Date: Tue, 22 Jun 2004 13:08:07 -0400
From: "Strouse, Mary" <STROUSE@xxxxxxxxxx>
Subject: RE: Using PowerWatch software with Powerware UPS
To: "IUG INNOPAC List" <innopac@xxxxxxxxxx>
Message-ID: <A725B77EA878A148BD05178C7FD3656707D26A80@xxxxxxxxxx>
Content-Type: text/plain;charset="iso-8859-1"

We have our UPS set to begin shutdown after 30 seconds of continuous
power interruption. Occasionally, I have had the helpdesk extend that to
2 or 3 minutes.  Sometimes during power testing, there are brief
interruptions throughout the day.  In any case, this is definitely
something helpdesk can change, at least within a narrow range.

Mary

Mary M. Strouse
Head of Technical Services
Judge Kathryn J. DuFour Law Library
The Catholic University of America
Washington, DC
(202) 319-5547   strouse@xxxxxxxxxx
http://law.cua.edu/library/




-----Original Message-----
From: innopac-bounces@xxxxxxxxxx
[mailto:innopac-bounces@xxxxxxxxxx]On Behalf Of John Goodyear
Sent: Monday, June 21, 2004 7:23 PM
To: gpnelson@xxxxxxxxxx; IUG INNOPAC List
Subject: RE: Using PowerWatch software with Powerware UPS


Oh yeah, one more thing, when we tested the APC it started the shutdown
sequence in about one minute.  I got the impression from the III tech
that
this was not changeable.  Seems a little quick to me, but then I'm used
to
Indiana where it storms all the time.

- John


-----Original Message-----
From: innopac-bounces@xxxxxxxxxx
[mailto:innopac-bounces@xxxxxxxxxx]On Behalf Of Greg Nelson
Sent: Monday, June 21, 2004 3:23 PM
To: Innopac@Innopacusers. Org
Subject: Using PowerWatch software with Powerware UPS


Hi,



Another first post from a library joining the Innovative family. We in
the
implementation process for a December Go-Live with a 17 library
consortium
in Oregon.



We already have a UPS supporting the entire computer room (It can run it
for
a couple hours). But since it's a Powerware UPS, we are being told the
PowerWatch software can't talk to it.



Has anyone had PowerWatch talk to other brands of UPS than the APC's
that
Innovative sells?



Thanks for the first of many answers!



Greg



***********************************************
Greg Nelson, Network Specialist
Chemeketa Co-op. Regional Library Service
Salem, OR;   <BLOCKED::http://www.ccrls.org/> http://www.ccrls.org
(503)315-4584, gpnelson@xxxxxxxxxx
***********************************************





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------------------------------

Message: 6
Date: Tue, 22 Jun 2004 14:06:07 -0400
From: Alan Bartlett <abartlet@xxxxxxxxxx>
Subject: Backdating invoices
To: innopac@xxxxxxxxxx
Message-ID: <5.2.0.9.2.20040622140358.00aceea8@emailin>
Content-Type: text/plain; charset="us-ascii"; format=flowed

Hi,

	Does anyone know whether or not it is possible to backdate
invoices that 
are being processed in the acquisitions module?  We are checking
different 
options for processing invoices and the end of the fiscal year.

	Thanks,

	Alan E. Bartlett



------------------------------

Message: 7
Date: Tue, 22 Jun 2004 12:40:06 -0700
From: Penny Swanson <PSwanson@xxxxxxxxxx>
Subject: Transferring invoice data to PeopleSoft
To: IUG INNOPAC List <innopac@xxxxxxxxxx>
Message-ID: <5.2.1.1.0.20040622123434.01976030@xxxxxxxxxx>
Content-Type: text/plain; charset="us-ascii"; format=flowed

We were inspired by the presentation

Using Innovative's Accounting Interface for Sending Invoice Data to the 
Finance Office

 by David Jones (Thanks, David!) at the IUG in Boston and have started 
talking to our Finance office about doing this. They would like to know
if 
there are any other libraries with People Soft doing the same thing.  If

anyone is, could they let me know?

Thanks.

Penny


At 09:48 AM 22/06/2004 -0700, you wrote:

>This message is being posted on behalf of Leonette Williams; please
send
>all replies to lwilliam@xxxxxxxxxx. A summary of responses will be
posted
>to the list. This message has been cross-posted to several listservs.
>
>
>Has anyone transferred records from an Innopac/Millennium online
catalog
>to a Sirsi online catalog? If you have, would you please share your
>experience with us?  We are particularly interested in the actual
>mechanics (i.e. FTP from Rlin or Innopac, etc.) used to make the
transfer
>and any costs involved (i.e. to Sirsi, III, the library receiving the
>records, etc.).  I would be glad to summarize responses for the list.
>
>Thank you.
>
>Leonette Williams
>Associate Director for Collections and Technical Services
>University of Southern California Law School
>lwilliam@xxxxxxxxxx
>
>
>--
>This message was distributed through the Innovative Users Group INNOPAC
list
>Public replies:  INNOPAC@xxxxxxxxxx
>Update your subscription options: 
>http://innopacusers.org/mailman/listinfo/innopac

Penny Swanson
Head, Processing Division
SFU Library
8888 University Drive
Burnaby, BC V5A 1S6
voice: 604-291-3184
email: pswanson@xxxxxxxxxx 

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------------------------------

Message: 8
Date: Tue, 22 Jun 2004 18:23:46 -0400
From: "Byron C. Mayes" <bcmayes@xxxxxxxxxx>
Subject: Masked Millennium Search Field?
To: "Innovative User Group \(iug\)" <INNOPAC@xxxxxxxxxx>
Message-ID: <004e01c458a7$95817ad0$2316f79b@BCMAYES>
Content-Type: text/plain;charset="us-ascii"

Greetings,

Is it possible to make the search field in Millennium Circulation appear
as
asterisks or otherwise masked? 

When we swipe our ID cards, the University ID number (our lookup) only
appears
for a (literal) second and then goes away, but this seems to have some
people on
edge.

I've looked as best I can, and think I know the answer, but want to be
sure. If
you've successfully made the search field appear in a masked format,
please
reply to me directly or to the list.


Thanks,
Byron C. Mayes

--
 Byron C. Mayes, MLS
 Head, Library Systems & Technology
 Temple University * Philadelphia, PA
 ByronC.Mayes@xxxxxxxxxx
 Listowner, BLACK-IP: The Black Information Professionals' Network
 Join at <http://listserv.temple.edu/archives/black-ip.html> 




------------------------------

Message: 9
Date: Tue, 22 Jun 2004 15:46:11 -0700
From: "Phil Huang" <phil.huang@xxxxxxxxxx>
Subject: Re: Macros on terminals
To: "IUG INNOPAC List" <innopac@xxxxxxxxxx>
Message-ID: <016401c458aa$b7612c60$93429d82@Libhuang>
Content-Type: text/plain;charset="iso-8859-1"

My scripts of Tera Term Macro have worked happily under Windows XP for
at
least half a year by now.  I did not notice any change as to the
performance
of the scripts since the update of Windows.

Phil Huang
Sonoma State Univ.


----- Original Message ----- 
From: "Laurie Willis" <Laurie.Willis@xxxxxxxxxx>
To: "IUG INNOPAC List" <innopac@xxxxxxxxxx>
Sent: Thursday, June 10, 2004 8:09 PM
Subject: RE: Macros on terminals


> At least one person is running Passport macros on XP......good to know
> for Carol's computer.....
>
> -----Original Message-----
> From: Rutherford, John (Library) [mailto:Rutherford@xxxxxxxxxx]
> Sent: Thursday, June 10, 2004 5:40 AM
> To: IUG INNOPAC List
> Subject: RE: Macros on terminals
>
> The OCLC passport program (free from OCLC) works well for
> macros and seems to run fine on XP.
>
> John Rutherford
>
>
> -----Original Message-----
> From: innopac-bounces@xxxxxxxxxx
> [mailto:innopac-bounces@xxxxxxxxxx] On Behalf Of Brown, Alan
> Sent: Thursday, June 10, 2004 6:32 AM
> To: innopac@xxxxxxxxxx
> Subject: Macros on terminals
>
>
> Hi,
>
> I followed the recent discussion covering macros for automating
> processes - set up tera term pro and began writing some useful macros.
I
> was especially proud of a routine that created lists from isbn/barcode
> text files and everything was going fine until I got a new pc (moving
> from Windows NT to XP). Now these macros run but very slowly - the
read
> line commands of the data file tie up all of my computers resources. I
> am assuming that this is because the macro language is not compatible
> with Windows XP. Does anyone know of any terminal programs that have a
> macro language that works with xp? So that I can recreate these
routines
> on my new computer.
>
> Alan Brown
> Library Systems Liaison Officer
> Bury Metro Libraries
> Resource Services
> Textile Hall
> Manchester Rd
> Bury BL9 0DG
> 0161 253 5877
> http://bury.gov.uk/libraries
>
>
>
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INNOPAC
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subscription
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>
> --
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INNOPAC
> list
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>
>
>
>



------------------------------

Message: 10
Date: Tue, 22 Jun 2004 22:40:43 -0400
From: Corey Seeman <cseeman@xxxxxxxxxx>
Subject: Re: Backdating invoices
To: IUG INNOPAC List <innopac@xxxxxxxxxx>,
	innopac@xxxxxxxxxx
Message-ID: <5.2.1.1.1.20040622211127.009ef2f0@xxxxxxxxxx>
Content-Type: text/plain; charset="us-ascii"; format=flowed

Alan --

When you are keying an invoice, you can set the invoice for relatively
any 
date you want.  The assumption is that you are getting that off the
invoice 
document itself.  However, the date that the invoice is processed is the

date that is used for the paid field.  This is the distinction between
the 
PAID DATE and the INV DATE in the PAID fields of the order records.

So you are always paying the invoice in the moment.  If you have moved
to a 
new fiscal year, then your payment goes against the current year
regardless 
of what the invoice date is.

Having said all that, depending on what fiscal close method you use,
there 
might be some easy ways around this. Let us suppose that you looking to
pay 
someting in the middle of July that your accounts payable department
says 
can be paid in the last fiscal year.  That is really great news, but how
do 
you do it.  These are the steps that you would take:

1.  Pay your invoice as is. I suppose that you could include a line for
the 
note that says to be credited to a previous fiscal year, but this is not

necessary.  When you pay the invoice, your books are already off kilter 
because you are showing payments for the current fiscal year that need
to 
be backed out.  Even though you are going to reverse these charges, it
is 
important to pay the invoice to have the record that the item has been
paid.

2. Adjust Fund Balances.  What you need to do is to remove the
expenditure 
from the current fiscal year.  Look at the invoice that you keyed after
you 
post.  This will give you all the changes that have taken place.  As a 
hint, if you are going to do this for a few invoices, post your
payfiles, 
then run the invoices, and immediately post again.  This way, all the 
changes that you have to make will be clearly identified for you in the 
section of the posting that records all balance changes.

What you will be doing is using Adjust Fund Balances (in telnet or 
Millennium) to add a negative expenditure for the amounts charged
against 
the funds with the invoice(s) that you keyed.  While the notion might be
to 
add it back as an appropriation, it does not accurately reflect what is 
happening.  For example --

FUND: dissb

Original Balance:       1500.00
Payment:                  250.00        (should be charged to previous 
fiscal year)
BALANCE:                1250.00
Adjust Fund Balance
Expenditure              -250.00
NEW BALANCE:     1500.00

3. Adjust Figures in old Balance File (last year's money).  See Page # 
102950 in the Users Manual.
I would always go back and adjust the balance files from the previous 
year's reports to reflect that these invoices were paid from last year's

money.  This is important for your records and to answer the question if

people ask why you backed something out of the current year.  I am not
sure 
that you can do this in Millennium...honestly I have not tried.

I hope this helps.  I wrote alot, but I am trying to avoid other work.

Best -- Corey

Corey Seeman
Assistant Dean for Resource & Systems Management
University of Toledo
<mailto:corey.seeman@xxxxxxxxxx>corey.seeman@xxxxxxxxxx
419-530-2333

http://library.utoledo.edu/userhomes/cseeman/
<http://library.utoledo.edu>http://library.utoledo.edu (Main Library
Page)




At 02:06 PM 6/22/2004 -0400, Alan Bartlett wrote:
>Hi,
>
>         Does anyone know whether or not it is possible to backdate 
> invoices that are being processed in the acquisitions module?  We are 
> checking different options for processing invoices and the end of the 
> fiscal year.
>
>         Thanks,
>
>         Alan E. Bartlett
>
>--
>This message was distributed through the Innovative Users Group INNOPAC
list
>Public replies:  INNOPAC@xxxxxxxxxx
>Update your subscription options: 
>http://innopacusers.org/mailman/listinfo/innopac

Corey Seeman
Asst. Dean for Resource and Systems Management
University of Toledo
corey.seeman@xxxxxxxxxx
http://library.utoledo.edu
http://library.utoledo.edu/userhomes/cseeman/	





------------------------------

Message: 11
Date: Wed, 23 Jun 2004 11:27:31 +0100
From: "Lise Foster" <fosterlj@xxxxxxxxxx>
Subject: Oracle
To: "IUG INNOPAC List \(E-mail\)" <innopac@xxxxxxxxxx>
Message-ID: <002101c4590c$b1892010$3a809488@systems1>
Content-Type: text/plain;charset="iso-8859-1"

It's been suggested by Innopac that having Oracle installed on our
Millennium server is partly responsible for the slow running of create
lists
etc.  Does anyone else have any experience of this?  We're considering
removing oracle from the server - has anyone done this or have any views
on
potential pitfalls.
 
Many thanks!
 
Lise Foster
E Services & Systems Manager
Perry Library
London South Bank University
250 Southwark Bridge Road
London  SE1 6NJ
Tel : 020 7815 6610
e-mail:  <mailto:fosterlj@xxxxxxxxxx> fosterlj@xxxxxxxxxx
 


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Message: 12
Date: Wed, 23 Jun 2004 18:45:21 +0800
From: "Carolyn McDonald" <C.McDonald@xxxxxxxxxx>
Subject: RE: Oracle
To: "IUG INNOPAC List" <innopac@xxxxxxxxxx>
Message-ID:
	<1DD9C25BD777BF4683B3DF46BAA3DEB0D743F0@xxxxxxxxxx>
Content-Type: text/plain;charset="us-ascii"

Lise,

We have had exactly the same thing happen - our lists have become
extremely slow. We consider that the benefits of oracle outway the
disadvantages, and are also hoping for some improvement after the Silver
upgrade. But our staff did find it a huge problem.

Carolyn 

-----Original Message-----
From: Lise Foster [mailto:fosterlj@xxxxxxxxxx] 
Sent: Wednesday, 23 June 2004 6:28 PM
To: IUG INNOPAC List (E-mail)
Subject: Oracle


It's been suggested by Innopac that having Oracle installed on our
Millennium server is partly responsible for the slow running of create
lists
etc.  Does anyone else have any experience of this?  We're considering
removing oracle from the server - has anyone done this or have any views
on
potential pitfalls.
 
Many thanks!
 
Lise Foster
E Services & Systems Manager
Perry Library
London South Bank University
250 Southwark Bridge Road
London  SE1 6NJ
Tel : 020 7815 6610
e-mail:  <mailto:fosterlj@xxxxxxxxxx> fosterlj@xxxxxxxxxx
 


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