RE: MilAcq duplication problem

["Shafik" <s.shafik@xxxxxxxxxx>]

We have the same issue appearing here, so thanks for the hint to ask III
to install the patch to fix the problem, though our Acq. staff will not
be happy to here about the manual records fix.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Said Shafik
System Librarian
Information Resource Center
International University Bremen, Germany
Campus Ring 1 
D-28759 Bremen, Germany
Phone: +49 (0)421 200 4615
Fax: +49 (0)421 200-4113
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 


-----Original Message-----
From: innopac-admin@xxxxxxxxxx
[mailto:innopac-admin@xxxxxxxxxx]On Behalf Of Thomson, Debra
Sent: Thursday, December 18, 2003 1:34 PM
To: innopac@xxxxxxxxxx
Cc: Thomson, Debra; Joan Bartram (E-mail); Norm Desmarais (E-mail);
Rosie Hopper (E-mail); Mary Moroney; Christine Fagan; Jim Frechette;
Karen ; Marla Wallace
Subject: MilAcq duplication problem


I am not sure if this is directly related to your problem, but our
consortium recently experienced duplication of orders electronically
sent to vendors.  Innovative provided a patch that solved the problem.
Until I read your query, I never thought about duplicate posting of
these items!  The problem is that we cannot find a way to easily
identify which of the order records were duplicated, so we can't tell
whether we need to adjust the fund files.

 

As for correcting your fund files, I would just do it manually.  If
anyone knows of a way to identify these duplications by creating a list,
I would love to hear about it!

 

Debra Thomson

Library Purchasing Manager

Rhode Island College Library

600 Mt. Pleasant Ave.

Providence, RI  02908

Phone - 401-456-9651 * Fax - 401-456-9646 * E-mail - dthomson@xxxxxxxxxx
<mailto:dthomson@xxxxxxxxxx> 

 

Message: 15

From: "McGranahan, Jamen" <JMcGranahan@xxxxxxxxxx>

To: "'innopac@xxxxxxxxxx'" <innopac@xxxxxxxxxx>

Subject: MilAcq

Date: Wed, 17 Dec 2003 17:40:31 -0600

Reply-To: innopac@xxxxxxxxxx

 

Using Millennium 2002 Phase 3:

 

I've never seen this before, but we have a problem in Millennium
Acquisitions.  One of our order records was cancelled back on 12/5/2003.
However, the database recorded the cancel about 20 times, giving the
fund an increase in funding.  I found another one similar, but it was
only about 5 times that it was replicated.  I noticed it today when I
was looking at the funds and saw an encumbrance in the negative.  I
suppose I could go into the text based system and manually correct these
funds, but is there any other way to make this correction?  Has anyone
else had this happen to them?  If so, did you figure out how it happened
and how to prevent it from happening again.  I'm concerned because we're
a acquisitions staff of 1 (me) and I really don't have time to check
every order record.  Ideas??  TIA

 

Jamen McGranahan

Systems Services Librarian

Waggoner Library/Trevecca Nazarene University

333 Murfreesboro Road

Nashville, TN  37210

615.248.7732

fax - 615.248.1471

 

 

 



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