MilAcq duplication problem

["Thomson, Debra" <DThomson@xxxxxxxxxx>]

I am not sure if this is directly related to your problem, but our
consortium recently experienced duplication of orders electronically
sent to vendors.  Innovative provided a patch that solved the problem.
Until I read your query, I never thought about duplicate posting of
these items!  The problem is that we cannot find a way to easily
identify which of the order records were duplicated, so we can't tell
whether we need to adjust the fund files.

 

As for correcting your fund files, I would just do it manually.  If
anyone knows of a way to identify these duplications by creating a list,
I would love to hear about it!

 

Debra Thomson

Library Purchasing Manager

Rhode Island College Library

600 Mt. Pleasant Ave.

Providence, RI  02908

Phone - 401-456-9651 * Fax - 401-456-9646 * E-mail - dthomson@xxxxxxxxxx
<mailto:dthomson@xxxxxxxxxx> 

 

Message: 15

From: "McGranahan, Jamen" <JMcGranahan@xxxxxxxxxx>

To: "'innopac@xxxxxxxxxx'" <innopac@xxxxxxxxxx>

Subject: MilAcq

Date: Wed, 17 Dec 2003 17:40:31 -0600

Reply-To: innopac@xxxxxxxxxx

 

Using Millennium 2002 Phase 3:

 

I've never seen this before, but we have a problem in Millennium
Acquisitions.  One of our order records was cancelled back on 12/5/2003.
However, the database recorded the cancel about 20 times, giving the
fund an increase in funding.  I found another one similar, but it was
only about 5 times that it was replicated.  I noticed it today when I
was looking at the funds and saw an encumbrance in the negative.  I
suppose I could go into the text based system and manually correct these
funds, but is there any other way to make this correction?  Has anyone
else had this happen to them?  If so, did you figure out how it happened
and how to prevent it from happening again.  I'm concerned because we're
a acquisitions staff of 1 (me) and I really don't have time to check
every order record.  Ideas??  TIA

 

Jamen McGranahan

Systems Services Librarian

Waggoner Library/Trevecca Nazarene University

333 Murfreesboro Road

Nashville, TN  37210

615.248.7732

fax - 615.248.1471

 

 

 



--- StripMime Report -- processed MIME parts ---
multipart/related
  multipart/alternative
    text/plain (text body -- kept)
    text/html
  image/jpeg
---