Re: Consortia sharing bibs-how do you withdraw?

["Teresa Saunders" <saunderst@xxxxxxxxxx>]

Do you keep the suppressed items (ones to be withdrawn/deleted) forever on
your system? If not, they would only show up with Link Maintenance for a
little while until you delete them.

Teresa Saunders
Haas Library
WCSU




                                                                                          
                      Elizabeth Thomsen                                                   
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                      innopac-admin@innop        Subject:  Re: Consortia sharing bibs-how 
                      acusers.org                 do you withdraw?                        
                                                                                          
                                                                                          
                      12/08/03 02:46 PM                                                   
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We've struggled with this.  When we first came up, we wanted to use
suppression codes in the item for items being withdrawn, missing, long
overdue, in staff-only collections, etc.  But we soon discovered that
this leads to the very confusing situation in the web catalog of having
the bib appear within a library's scope without the item.  We can't
remove the bib location, because Link Maintenance (which we run
continuously) will put it right back in.

The only work-around we could think of was to create a complete set of
suppression locations, which wouldn't be associated with bib locations.
  That would work, but it seemed cumbersome and we really don't want to
add more codes that will appear in every locations list in the system.

What we would like is to have the system know about suppression codes,
and automatically not display bibs within a scope if all attached
records for that scope are suppressed.

Elizabeth

cynthia-montgomery@xxxxxxxxxx wrote:

> Linda:
>
> Tulsa University enters a note field in the item record indicating
"Withdrawn".  The bib remains intact.
>
> C. Montgomery
> Cataloging/Database Manager
> University of Tulsa
> Tulsa, Oklahoma
>
> Quoting "Babli, Linda" <lindab@xxxxxxxxxx>:
>
>
>>We have 4 separate library systems sharing the bibliographic
>>records.
>>For anyone else who is in the same situation, how do you
>>handle marking a
>>bib record withdrawn (delete) for a particular system?  I'm
>>not talking
>>about the actual deleting of the bib record...only the marking
>>of it for
>>deletion.
>>We can't use BCode3 because this would affect the other
>>libraries.
>>The problems that we encounter are:
>>
>>*   Library 1 marks bib Delete via BCode3; Libraries 2, 3, 4
>>still has
>>an item attached
>>*   Library 1 marks bib Delete via BCode3; Libraries 2, 3, 4
>>attaches
>>new item and removes BCode3 Delete
>>*   Libraries 2, 3, 4 marks bib Delete via BCode3; Library 1
>>still has
>>items attached
>>*   Libraries 2, 3, 4 marks bib Delete via BCode3; Library 1
>>attaches
>>new item and removes BCode3 Delete
>>*   Library 1 must update OCLC via batchload processing (sends a
>>weekly
>>update to OCLC of all added and deleted titles).  We can't
>>count on the
>>BCode3 field to locate these records because of the above
>>situations.
>>
>>Library 1 consists of 6 locations.  Each of which have various
>>staff who
>>mark bibs for deletion.  So whatever we do will involve a
>>quite a few staff
>>to become involved with re-training.
>>
>>Thanks,
>>Linda
>>
>>~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>>Linda Babli, Assistant Supervisor
>>Information Technology Department
>>Camden County Library System
>>203 Laurel Road, Voorhees, New Jersey 08043
>>Phone: 856-772-1636 x3342
>>Fax: 856-772-6105
>>E-Mail: <mailto:lindab@xxxxxxxxxx
>><mailto:lindab@xxxxxxxxxx> >
>>Web: <http://www.camden.lib.nj.us/
>><http://www.camden.lib.nj.us/> >
>>
>>
>>
>>
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--
Elizabeth Thomsen, Member Services Manager
NOBLE: North of Boston Library Exchange
Danvers MA 01923
et@xxxxxxxxxx

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