Re: cataloging electronic serials/Serials Solutions

[rfulweil@xxxxxxxxxx]

> Hello!  You mentioned that setting up your records took some time.
> Can you tell us what is involved and how you went about it?  

Originally we had separate checkin records for each database and
different locations for each database and updated these manually when
there was time...it didn't happen very often.
I created a new location "fulltext through databases". Then made a list
of all our journals that had checkin records with holdings for databases
attached. I went through each record and removed all the checkins for
periodicals found in databases except for one, and changed the location
on that one to the new location for "fulltext through databases". I'm
afraid even though we have Millennium, I use the telnet version for most
of what I do and I was able to program function keys to make a lot of the 
changes or delete a record with one keystroke. I ,also, added the prefix
'full text" to the "library has" field. 
Later on I went in and removed 856 links when they were duplicated by
links from the checkin records.
I didn't mention that "E journal holdings update" is an add-on to
Millennium Serials. When you do the update I create a list of the checkin 
records that have the location "fulltext through databases" then select
the serials solutions text file that I have transferred to notepad from
the e-mail they send me. The program replaces the old information with
the new and tells you which records have been updated and which have not. 
I do about a third of the file at a time, so if I screw up, which has
happened, I haven't screwed up the whole database!
Hope this helps
Becky
  
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Becky Fulweiler
Sawyer Library, Suffolk University
Phone: 617 573-8541
Fax: 617 573-8756