Re: cataloging electronic serials/Serials Solutions

[Helen Dungan <dunganh@xxxxxxxxxx>]

Hi Joan,
We also use one record; we also have cataloged all our subscribed 
electronic journals, and we also want to keep one record. This is the 
process we are in the middle of implementing (I won't know if it works for 
a while yet):

1.We have loaded serials solutions MARC records for all our electronic 
access titles. (we just did this early this month). We used our standard 
load table
2. We are getting a new load table from III which will (I hope) use serials 
solutions 035 field for an overlay point and only over lay the 865 fields 
on records already in the system.
3. We will then manually move the 865s from the serials solutions records 
onto the bib record for the paper title and add the 035 field.
4. We have requested our Serials Solutions MARC records to be issued in 3 
files  - New, Deletes and Updates.  We will need to check the news against 
our paper titles and merge them; and manually remove the deletes, but for 
the updates the 865 will overlay on all records.

This should give us a complete list of our holdings; it will also give us 
one record per title; what it will not give us is bibliographic updates to 
records.  That is if a title changes or closes, we will not get the 
corrected MARC record from Serials Solutions..

I will be happy to let you know if this works.  I am scheduled to work on 
the load table with III next month. Then I will merge a few paper 
electronic titles to see what happens when we load the next batch of 
Serials Solutions MARC records.  If that works we will start adding their 
URLs to the bib records for our paper titles.

Helen



At 02:53 PM 11/25/2003 -0500, you wrote:
>Proposed change to electronic serials cataloging (utilizing Serials Solutions)
>
>Currently Vassar fully catalogs ALL non-aggregator electronic serials 
>(JSTOR, MUSE, ScienceDirect, WILEY, ACM, ACS, IOP, etc., etc.)  Our policy 
>is to include all formats (print, electronic, microtext) on one 
>bibliographic record.
>
>We are looking at streamlining our procedures, as it is difficult to keep 
>up with added content and titles on a timely basis.  We will continue the 
>one record policy.  What we are proposing is to no longer reflect holdings 
>or package-specific URLs in our OPAC records, but rather to link directly 
>into the Serials Solutions record for a particular title (perhaps via a 
>URL which embeds an ISSN search to match on the Serials Solutions 
>database, which would save the patron from re-keying the search at the 
>SerialsSolutions end).
>
>For example:  under our current procedures, we link specifically to the 
>URL for the JSTOR text of African American review (on one bibliographic 
>record for the print and electronic).  HOWEVER, we also have access to AAR 
>through the following aggregators:  ProQuest Research Library; MasterFILE 
>Select;  Expanded Academic ASAP; and Literature Online (LION), NONE of 
>which are reflected in our OPAC record.  Conversely, we may have access 
>through aggregators to other titles which we only hold in print, to which 
>we might add a "maybe" link to Serials Solutions ("check if this journal 
>is available online").  Our aim is to enhance the relationship between our 
>OPAC and our Serials Solutions E-journal Finder, allowing patrons to 
>access an electronic version of a journal title regardless of whether they 
>started with the OPAC or with the E-journal Finder.
>
>We are also toying with the idea of de-duping the Serials Solutions 
>bi-monthly Excel spreadsheet and loading only those records which are 
>unique (i.e., not accounted for in the examples above) into our OPAC.
>
>Is anyone doing anything along these lines?  We've explored the examples 
>given on the Serials Solutions website, but were wondering if there were 
>any other scenarios.
>
>We will be utilizing III's Electronic Resources Management package when it 
>goes into general release.  If anyone has any information on how this 
>might impact our proposal, please feel free to forward them!
>
>I would be happy to summarize any responses for the list.
>
>Joan Pirie
>Head of Cataloging
>Vassar College Libraries
>Box 295
>124 Raymond Ave.
>Poughkeepsie, NY 12604-0295
>845-437-5778
>845-437-7128 (fax)
>
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Helen Dungan
Cataloging Librarian
Lafayette College                            E-mail: 
dunganh@xxxxxxxxxx
710 Sullivan Road                           Phone: (610) 330-5160
Easton, Pa. 18042-1797                Fax: (610) 252-0370