Re: Course Reserves and copyright

[Donna Meeds <dmeeds@xxxxxxxxxx>]

Our Libraries use Millennium Release 2002 Phase 3.  To track copyright 
information, we use the Note field in the e-reserve Bib record (as it is 
searchable by keyword).  Notes are added as follows:

Note 1:  Citation information
Copyright: Magazine or Book Title, Publisher, Publication, Date, Volume, 
Issue, Pages

Note 2:  Instructor information
Copyright: Last name, First name [Term - Class]

Note 3:  Copyright permission information
Copyright: On file at (campus location) until (date)

Sample fake record: 
http://library.pcc.edu/search/pMeeds/pmeeds/1,1,2,B/frameset~1150192&FF=pmeeds+donna&2,,2

As we are a 3 campus library system, reserve staff at each campus can 
simply look up the record by title and check in the note fields to see if 
an instructor has had the specific item on reserve at any one of the campus 
locations.  If copyright permission has been granted, this information can 
be viewed as well.  Then, we use create lists to generate reports of all 
e-reserves that have copyright permissions due to expire on a particular 
date.

We use Web Management Reports to keep track of statistical hits to 
individual e-reserve files.  Each class is coded and the statistical 
information obtained through publisher code in Media Manager is fed into an 
excel file that alphabetizes the statistics by class.  Then, formulas are 
quickly plugged in and class totals are posted to the e-reserves web pages. 
(http://www.pcc.edu/library/ereserves/).



At 08:38 AM 9/30/2003 -0700, you wrote:
>Hello,
>
>The University of California, Riverside is starting to use the
>Electronic Course Reserves module for copyright materials. We will be
>using the Web Management Reports to assist in keeping track of some of
>the information for copyright compliance. However, I have been asked to
>see how other institutions keep track of the titles, pages, number of
>uses, etc. of all types of materials used year after year. How do you
>check to verify whether the title has ever been on e-reserves? Do you
>use a software package or have you developed a home-grown program that
>you might be willing to share. Any kind of information would be very,
>very helpful.
>
>Thanks in advance for the response.
>
>Carol Boggs
>University of California, Riverside
>Library
>Systems Department
>Riverside,  CA  92507
>
>909-787-3996
>Boggs@xxxxxxxxxx
>
>
>
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Donna Meeds
Electronic Reserves Coordinator/Library
Portland Community College
Rock Creek Campus
503-614-7190
<mailto:dmeeds@xxxxxxxxxx>dmeeds@xxxxxxxxxx



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