Re: Millennium Acquisition question

[j.belanger@xxxxxxxxxx]

Hi Jamen!

It seems there are two issues here.  In terms of how long you might want to
keep order records, you might want to check with your parent institution to
see what their expectations are in terms of retention of records for
preservation of your audit trail.  For instance, since we do not order
through the University purchasing system, we are expected to keep order
data for 7 years, when possible. (There are other implications relating to
fiscals and reports if you delete order records too quickly/frequently.)

In terms of the display, there is a setting in the OPAC options that
controls the display of order records in the OPAC.  Manual page #101877
lists all the options and you might want to look at option 15.  It will
show what your options are and you might want to change your settings if
it's not displaying as you would like.  (Can't remember if this needs to be
requested through the HelpDesk or not?!)

Hope this helps!

janet

On Mon, 29 Sep 2003, McGranahan, Jamen wrote:

> Sorry to bother you all.  I feel like I should know what to do with this,
> but I'm not sure.  In MilAcq, after an item has been fully paid for and
then
> goes through the process of cataloging, getting an attached item, how can
we
> get rid of the "In process" status once the item has been fully
catalogued?
> In other words, the order record still exists, even after the item has
been
> completely cataloged.  Can I just delete the order record since it has
been
> fully paid for?  For instance, the title "Focus on the Family Complete
Guide
> to Caring For Aging Loved Ones," shows up in our catalog as fully
catalogued
> (with item record attached) as well with an order record with a status of
"1
> copy being processed for Main Collection".  Our OPAC address is
> http://library.trevecca.edu <http://library.trevecca.edu> .  Any advice
> would be greatly appreciated.

-----

Janet B. Belanger
Northeastern University Libraries
voice: 617-373-4959    fax: 617-373-8396
j.belanger@xxxxxxxxxx