Re: Fund code dilemma

[Jill Ellern <ellern@xxxxxxxxxx>]

Every year we have departments that change names, codes split and combine...it's
almost as bad as serials...LOL  So it's a never ending process.

So, I have created a separate report just for unused/changed/modified codes.  In
the fund codes themselves, I put notes to say not to use them but I use the report
to check to make sure noone has used these codes until they can be deleted
completely...then every few years I go through the long process of creating review
files and checking to see if they can be deleted without problems.

gde

"Kelleher, Sue" wrote:

> I am having a crisis late on this Friday afternoon.  We want to redo all of
> our fund codes.  I have researched thru the manual (and talked to the
> helpdesk), but still have some questions.  What are you supposed to do with
> order records that are fully paid and/or are no longer taking payments
> (either they are cancelled or the record has 50 paid fields)?
>
>
>
> The manual states that records that use codes that have been deleted from a
> table have "bad code".  I don't see why you should have to change the codes
> in those records that are not going to see future use, but the manual
> clearly says that you can't delete a fund code if it is used "anywhere in
> the system."
>
>
>
> Is my only alternative to archive those records?  That means we won't have
> access to them for reports, statistics, etc. doesn't it?
>
>
>
> Help, I hope I am just over thinking this situation and that there is a
> simple solution.
>
>
>
> Sue Kelleher
>
> Head of Technical Services
>
> Barry University
>
> Dwayne O. Andreas School of Law
>
> 6441 East Colonial Drive
>
> Orlando, FL  32807
>
> Phone - (407) 275-2000 x266    Fax - (407) 275-3654
>
> E-Mail - skelleher@xxxxxxxxxx
>
>
>
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